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HR Administrative Assistant/office Manager

3 months ago

Malvern, United States KFJ Enterprises LLC dba Aarons Sales & Lease Ownership Full time

Job Title:
**HR Administrative Assistant/Office Manager**

Department/Group:
Corporate Office - Malvern, PA

**Location**:
59 General Warren Blvd
Malvern, PA 19355

Full - Time

**Hourly/salary**:
Commensurate with qualifications and experience

**Position Hours**:
40+ hours - on-site in office

**Will Train Applicant**:
Yes

**Schedule**:
Monday-Friday

**E-MAIL**:
Starting wage based on experience and qualifications wage review and benefits on completion of introductory period
Potential for performance bonus and wage increments based on annual review DESCRIPTION

**COMPANY CULTURE**:A small, professional, family-owned and operated businesses established over 22 years and built on principles of honesty, integrity, loyalty and hard work
- Companies include 8 Aaron’s franchise stores and real estate properties with over 65 full time associates
- Multi-tasked, high-demand environment
- Great learning and career opportunity
- Equal Opportunity Employer - smoke-free & drug-free

**WHAT WE’RE LOOKING FOR**: Organized individual with a positive outlook, good work ethics and a passion for learning and supporting others succeed in our company, ensuring the office interacts positively and executes all administrative tasks to the highest quality standards.

**JOB DESCRIPTION**:Position reports to the Company Owners and Chief Financial Controller playing a Resource and support role to stores and others
- Responsibilities include but are not limited to:_
- Coordination: source information, channel to the appropriate authority, coordinate with external experts - lawyers, landlords, accountant, insurance agents, marketing and advertising and others
- Human Resources: Process employment paperwork, payroll, benefits coordination, analyze and complete corporate and/or para-legal documentation, contracts etc.
- Day-to-day activities that are related to the maintenance and upkeep of the businesses and properties including interpretation of leases, licensing, record-keeping, utilities, fleet, billing, filing and others
- Communication and collaboration with Franchisor Aaron’s, outside callers, vendors, store managers and other stakeholders
- Reports, projects and research on various topics, as required and under guidance
- Clerical & administrative: phone calls, mail, correspondence, organize and minute meetings, travel arrangements, data entry, supplies, maintain physical and/or electronic filing
- Any other tasks not covered above to ensure smooth functioning of the operations and corporate office

**QUALIFICATIONS**:

- Team player who is proactive, takes initiative, flexible, results-oriented and comfortable in a rapidly changing environment; Is highly motivated, organized, energetic and punctual. Attention to detail
- Positive “_can do_” attitude and a strong work ethic
- Ability to work with multiple players, work independently and under pressure
- Ability to handle and maintain **confidential and sensitive information; trustworthiness a must.**
- Must be able to handle high-volume, urgent and important matters while producing high-caliber results
- Tech savvy and proficient in Microsoft Office (Word/Excel/Outlook) Payroll management, Adobe, Internet, etc. Accounting software a plus (QuickBooks) though not a must
- Prior experience and qualifications in an office setting preferred
- Excellent writing, communication and comprehension skills
- Pleasant, strong interpersonal skills, customer service, with ability to diffuse tense situations

**BENEFITS YOU’LL LOVE**:

- Competitive salary with performance bonus
- Contributory life and health insurance
- Dental and Vision insurance
- 401(k) match
- Paid time off, holidays, vacation
- Cafeteria-like facilities
- Discounted employee-cost store purchases - furniture, appliances, electronics and others
- Interactions with professionals and experts - an excellent learning and growing opportunity

Pay: $25.00 - $27.00 per hour

**Benefits**:

- 401(k)
- 401(k) matching
- Dental insurance
- Employee discount
- Health insurance
- Life insurance
- Paid time off
- Referral program
- Vision insurance

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday
- No weekends

**Education**:

- High school or equivalent (preferred)

**Experience**:

- HR Administrative Assistant: 5 years (required)
- Online Payroll: 5 years (preferred)

Ability to Commute:

- Malvern, PA 19355 (required)

Ability to Relocate:

- Malvern, PA 19355: Relocate before starting work (required)

Work Location: In person