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Payroll/accounts Payable Specialist

4 months ago

Hershey, United States Derry Township School District Full time

**ESSENTIAL FUNCTIONS**:

- **All job functions are to be executed through the lens of high quality customer service. Customers are defined as both internal and external clients. Examples demonstrative of high quality service may include, but are not limited to, the following**:_
- _**prompt responsiveness to inquiries**_
- _**professional and courteous verbal and nonverbal communication**_
- _**proactive problem solving**_
- Process payroll in a timely manner, accurately, and in compliance with governmental and contractual regulations.
- Perform all aspects of preparing, reconciling, and processing bi-weekly payroll including special payroll calculations such as salary pro-rations for new and departing employees. Establish payroll calendars. Ensure completeness and accuracy of data along with timeliness of submission.
- Establish, update, and maintain accurate payroll records for employees.
- Work closely with Human Resources on items that impact payroll processing such as leave of absence, new hires, benefit deductions, position changes, salary changes, investigating issues, etc.
- Reconcile, report, and process payments for payroll liabilities including, but not limited to retirement contributions, garnishments, insurance, and taxes. Assure compliance with applicable laws and regulations.
- Maintain confidentiality with all District information.
- Respond to requests for payroll related information from external entities, such as employment and payroll verifications.
- Assist with annual financial audit.
- Prepare, reconcile, and file all payroll quarterly and annual tax reports and payments including but not limited to Federal 941 and State Quarterly Reports, Local EIT, Unemployment, W2's, etc. by established deadlines.
- Issue W2's to all employees in compliance with federal and state regulations.
- Maintain professional knowledge of legislative changes affecting payroll.
- Assist with accounts payable functions such processing vendor invoices for payment, reconciling vendor invoices, or other duties as needed.
- Assist with Business Office functions as needed.
- Perform other duties as assigned.

**KNOWLEDGE & SKILL REQUIREMENTS**:
**Education**:
Associates or Bachelor’s Degree in Accounting or Business Administration preferred.

**Certification**:
None

**Experience**:
**Skills**:
Effective oral and written communication skills, and effective use of technology required. Strong interpersonal skills including tact, patience, and professionalism. Ability to manage confidential and highly sensitive information. Shows initiative and works with mínimal supervision. High attention to details.

**SUPERVISION OF PERSONNEL**:
None

**PHYSICAL/MENTAL/ENVIRONMENT**

**Physical Demands**:
**Activities**:
Sit: 80%
Walk/stand: 20%
Climbing, bending, squatting, and twisting - occasionally
Repetitive movements of both hands
Grasping, reaching, handling, gripping
Pushing and pulling up to 20 lbs.
Stooping, crouching, kneeling

**Lifting**:
Up to 20 lbs.

**Vision**:
Close concentration

**Mental Demands**:
Interpret, analyze, organize, prioritize, evaluate, and problem solve

**Environment**:
Normal office environment. Some local, regional or statewide travel required.

Pay: $47,800.00 - $71,800.00 per year

**Benefits**:

- Dental insurance
- Employee assistance program
- Health insurance
- Life insurance
- Paid time off
- Retirement plan
- Vision insurance

Schedule:

- 8 hour shift

Work setting:

- Office

Work Location: In person