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Events Planner
4 months ago
**Events Planner - New York, NY**
**Job ID**
- 166476**Posted**
- 07-May-2024**Service line**
- GWS Segment**Role type**
- Full-time**Areas of Interest**
Administrative, Building Management, Communications/Public Relations, Consulting, Customer Service, Design, Executive Management, Facilities Management, Project Management, Property Management, Town Planning, Workplace Strategy
**Location(s)**
Manhattan - New York - United States of America, New York - New York - United States of America, New York City - New York - United States of America
**About the Role**:
As a CBRE Events Planner, you will serve as the primary point of contact for the planning and execution of small to medium-sized client meetings, events, and conferences.
This job is part of the Events job function. They are responsible for the creation, management, and execution of marketing events for internal and external clients.
**What You’ll Do**:
- Develop end-to-end event plans to ensure flawless execution from start to finish.
- Produce detailed event planning timelines and track progress. Troubleshoot and resolve issues as they arise. Respond to common inquiries or complaints from clients, co-workers, and/or supervisor.
- Distribute event orders and schedules to vendors and team defining event specifics. Create timelines and floorplans for set-up, event flow, and event set up and tear down details.
- Oversee pre-event client planning meetings. This includes acquiring vendors, menu planning, theme and decor, budgets, etc. Support event communication and marketing plan. Solve issues as they arise.
- Key contact for day of the event. Ensure seamless event delivery by the events operations team and vendors. Responsible for on-site coordination. Confirm load in, set up time, and verify a certificate of insurance is on file.
- Support events team with execution. Direct event set-up and tear down, welcoming guests, supporting attendee and speaker requests etc.
- Conduct post-event reporting and reconciliation. Suggest recommendations for continuous improvement and cost and process efficiency. Present information to management.
- Lead by example and model behaviors that are consistent with CBRE RISE values.
- Impact the quality of own work.
- Work within standardized procedures and practices to achieve objectives and meet deadlines.
- Exchange straightforward information, ask questions and check for understanding.
**What You’ll Need**:
- Bachelor's Degree preferred with up to 3 years of relevant experience. In lieu of a degree, a combination of experience and education will be considered.
- Ability to use existing procedures to solve standard problems.
- Experience with analyzing information and standard practices to make judgments.
- In-depth knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
- Organizational skills with a strong inquisitive mindset.
**What you will need**:
**Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future**
Bachelor's Degree and a minimum of 2 years of relevant experience and/or training.
Experience in corporate or conference center management preferred.
Certified Meeting Professional (CMP) preferred.
Comfortable meeting and engaging with new people.
Warm and engaging demeanor. Ability to assess circumstances, empathize and offer help.
Ability to comprehend, analyze, and interpret complex documents. Ability to solve problems involving several options in situations. Requires advanced analytical and quantitative skills.
Intermediate skills with Microsoft Office Suite products such as Word, Excel, PowerPoint, Visio, SharePoint, OneNote, Outlook, etc.
Good organizational skills. Work well under pressure and demonstrate a proactive approach to routine and non-routine occurrences.
Ability to work flexible work schedules based on business need.
**SCOPE OF RESPONSIBILITY**
Decisions made with understanding of procedures and company policies to achieve set results and deadlines. Responsible for setting own project deadlines. Errors in judgment may cause short-term impact to co-workers and supervisor.
**SAFETY**
Responsible for personal safety and the safety of those who are affected by your work. This includes but is not limited to:
1. Complete at a satisfactory level all required and assigned HSE training.
2. Follow all activity policies and procedures, including all HSE related requirements at all times.
3. Participate in all HSE related programs & activities as required, including incident investigations, interviews, auditing and assessment, etc.
4. Report any condition which you feel could result in an accident or injury and / or stop work if required.**Equal Employment Opportunity**: CBRE is an equal opportunity employer that values diversity. We have a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national o
