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Executive Administrator, Global Ai
4 months ago
**Company Description**
Visa is a world leader in payments and technology, with over 259 billion payments transactions flowing safely between consumers, merchants, financial institutions, and government entities in more than 200 countries and territories each year. Our mission is to connect the world through the most innovative, convenient, reliable, and secure payments network, enabling individuals, businesses, and economies to thrive while driven by a common purpose - to uplift everyone, everywhere by being the best way to pay and be paid.
Make an impact with a purpose-driven industry leader. Join us today and experience #LifeatVisa.
**Job Description** The Global Data Office**
With data being the fuel that drives our future - our strategies, policies, and business successes around data will define our future growth prospects. Unlocking the value available through the innovative use of data on behalf of consumers, businesses, and communities is key to our future. With our ongoing commitment to Visa’s Data Values and the responsible use of data, we at Visa have a bold vision to continue to grow and accelerate our data-related businesses and capabilities.
Led by Visa’s first Chief Data Officer, the Global Data Office coordinates high-impact, complex, company-wide projects related to data business strategy, critical investments, policy development, and marketplace execution. Working closely with Visa’s Chief Privacy Officer, the Technology organization, the wider data community, and the full set of Visa’s global lines of business, the Global Data Office is evolving Visa’s data-related work with momentum and enthusiasm. Driven by its commitment to trusted use of data, Visa is seeking enthusiastic leaders who are change-agents and passionate about the future of data around the world.
This position will support the VP, Global AI & Data Innovation and the SVP Global Data Solutions, in the Global Data Office. Responsibilities include administrative excellence in the delivery and management of scheduling, strategic priorities, expenses, travel, logistics, technical support, communications, internal mentoring, and client support.
Responsibilities include:
**Calendar Management**
- Daily and ongoing calendar management of near-term and far term plans and dedicated work time
- Populate calendar contents and ensuring meeting agendas are prepared in advance of meeting, and follow up meetings are booked
- Establish a meeting and time prioritization and management process and supporting routines - annually, quarterly, monthly, weekly, daily
- Adjust or prioritize schedules based on last-minute changes
- Manage and systematically prioritize the list of meeting requests, updated and shared daily
- Develop a clear process for triaging schedule-related items
- Solve scheduling conflicts while protecting focused work time
- Vigilantly organize re-occurring meetings and their frequency.
- Ensure proper materials are prepared in advance of a meeting (agenda, background notes, etc.)
- Act as the point of contact, screening calls, and taking detailed messages
- Screen incoming calls and correspondence and respond independently when possible.
- Proactive planning and forward thinking, clear on actions taken and those that face delays
- Anticipate needs and block time for routine and annual events without prompts
- Budget Management (AOP season, monthly deadline approvals)
- Mid and End of Year Reviews, Calibration, etc.
- Market and client visits
- Aggregate and dispatch on action items following a task meeting
**Administrative Excellence**
- Partner with internal and external contacts for a high-quality scheduling experience
- Lead by example a reliable source to share best practices, grow skills through professional development, and adopt new productivity tools
- Manage multiple distribution lists and key groups
- Organize delegate coverage and planning handoff during absences for seamless support to the VP, Global AI & Data Innovation
**Financial Management**
- Accountable for the VP, Global AI & Data Innovation’s expenses and reporting (on time and complete)
- Reported thoroughly and in a timely fashion
- Handling group expenses (as the USD card owner)
- Compliance with Visa’s internal policies
- Accountable for team recognition and milestones
- “Visaversary” Calendar
- Gift purchases
- Negotiate and problem solve with external partners and suppliers
- Support key team initiatives, playing a part as a project coordinator.
- Duties may include: support with expanded staff meetings, meeting logistics (both internal and external), presentations, management of shared team information and resources on intranet/portals/Microsoft Teams
**Travel & Logistics**
- Organize air, ground transportation, accommodations, market office and travel logistics
- detailed international travel
- collect quotes and preparing summary of options
- Organize, (unprompted) workspace & room booking when principal is traveling
- Ove
