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HR Administrative Assistant

4 months ago

Brockton, United States Victory Human Services Full time

**Position**: HR Administrative Assistant

**Position Type**: Part-Time/Temporary

**Location**:Brockton, MA

**About Us**:
At Victory Human Services, we’re not just a human service agency - we’re a community. As the largest minority-led organization in Massachusetts dedicated to providing high-quality in-home care services to communities of color, we’re committed to fostering a supportive and inclusive work environment where every team member can thrive and make a difference.

**Job Summary**:
We’re seeking a motivated and detail-oriented HR Administrative Assistant to join our team. In this role, you’ll assist in auditing, organizing, and maintaining employee files, ensuring compliance with all relevant regulations and internal policies. This position offers an excellent opportunity to dive into the world of HR and contribute to the efficiency of our operations.

**Key Responsibilities**:
**1. Auditing Employee Files**:

- Review and audit employee files, including new hire documents, certifications, trainings, and background checks.
- Ensure compliance with applicable laws and regulations.
- Organize and update employee records accurately.

**2. Reorganizing, Filing, and Scanning Documents**:

- Reorganize, file, scan, and save HR-related documents for current and past employees.
- Maintain both physical and electronic filing systems.
- Ensure documents are filed in accordance with established guidelines.

**3. Reviewing and Shredding Documents**:

- Review existing paperwork to identify documents eligible for shredding.
- Dispose of documents securely in compliance with data protection regulations.
- Maintain confidentiality of sensitive information.

**4. Additional Administrative Tasks**:

- Assist with miscellaneous administrative tasks as assigned by the HR Manager.
- Provide support during HR projects and initiatives.
- Collaborate with HR team members to ensure efficient operations.
- Collecting and reviewing new hire documents.
- Entering new hire information into Paylocity.
- Working on Employee Relations such as HR newsletter.

**Qualifications**:

- Currently enrolled in a bachelor’s or associate degree program in Human Resources, Business Administration, or a related field (preferred).
- Strong attention to detail and organizational skills, with the ability to manage multiple tasks simultaneously.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Work, Excel, Outlook)
- Familiarity with HRIS systems and document management software (SharePoint) is a plus.
- Ability to maintain confidentiality and handle sensitive information with discretion.

**Benefits**:

- Gain hands-on experience in HR operations and compliance.
- Opportunity to work in a professional environment and contribute to meaningful projects.
- Receive mentorship and guidance from experienced HR professionals.
- Flexible schedule to accommodate academic commitments.

**Job Types**: Part-time, Temporary

Pay: $20.00 - $22.00 per hour

Expected hours: 15 - 20 per week

Schedule:

- Monday to Friday

Work Location: In person