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Human Resources Administrative Assistant

4 months ago

Whittier, United States Commercial Van Interiors, Inc. Full time

**Job description**

**Job Description - Human Resources Administrative Assistant**

**Classification**

Non-Exempt

**Salary Grade/Level/Family/Range**

Salaried

**Hours Worked**

40 hours per week, Occasional Overtime

**Reports to**

HR Director

**Summary/Objective**

Assists HR Director in daily Human Resources operations including; HRIS, payroll, benefits administration, disciplinary functions, compliance activity, recruitment, and onboarding activities.

**Essential Functions**

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Provides administrative support to the Director of Human Resources as well as the Corporate Controller and Senior Executive staff as needed.
- Notifies existing staff of internal opportunities, maintains personnel records, and coordinates the requirements of temporary agencies.
- Maintains human resources records by recording new hires, transfers, terminations, changes in job classifications, merit increases, and any other employee records.
- Ensures all new employees have received and completed orientation and onboarding materials
- Coordinates worker compensation claims, documentation, and resolution with management, medical offices, state offices, and workers compensation carriers.
- Documents human resources actions by insuring all compliance forms are properly completed such as I-9’s, E-Verify, and state specific employment requirements.
- Verifies that EEO-1, OSHA, and any other mandated reporting is completed on a timely basis.
- Updates job knowledge by participating in educational opportunities and reading professional publications.
- Accomplishes human resources department and organizational missions by completed related results as needed.

**Skills -**
- Thoroughness
- Teamwork Orientation
- Exceptional Organizational Skills
- Strong software skills utilizing MS 365, Word, Excel, Power Point, HRIS, Microsoft Suite
- Excellent administrative writing skills
- Strong listening skills coupled with the ability to glean important facts as the message is received

**Supervisory Responsibility**

This position has no supervisory responsibilities.

**Work Environment**

Primary work area is a clean, professional, climate-controlled environment, however may be required to examine shop or outside work areas as part of safety or employee injury investigations.

**Position Type/Expected Hours of Work**

This is a full-time position, and hours and days of work are Monday through Friday, 8:00 a.m. to 5 p.m. Occasional overtime may be required.

**Required Education and Experience**
- Possess a minimum of a 2 years Associates degree in an administrative support area.
- 5 years prior experience in human resources staffing, benefits administration, payroll, policies administration, compliance, and HRIS.

**Preferred Education and Experience**
- _**Spanish fluency will be given preference during the selection process as we have a large Spanish speaking workforce.**_

**Travel**

Local travel is occasionally required for this position.

**AAP/EEO Statement**

All recruiting, hiring, training, promotion, compensation, and other employment related programs are provided fairly to all persons on an equal opportunity basis without regard to race, creed, color, religion, sex, age, national origin, disability, veteran status, or any other characteristic protected by law.

**Other Duties**

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Pay: From $55,000.00 per year

**Benefits**:

- 401(k)
- Dental insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Vision Insurance
- Life insurance
- Paid time off
- Retirement plan

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday
- Overtime occasionally

Supplemental pay types:

- Bonus pay

**Education**:

- Associate (preferred)

**Experience**:

- Customer Service: 10 years (required)
- Human Resources: 5 years (required)

**Language**:

- Spanish (preferred)

Work Location: In person

Pay: From $55,000.00 per year

**Benefits**:

- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Health insurance
- Life insurance
- Paid time off
- Professional development assistance
- Retirement plan
- Tuition reimbursement
- Vision insurance

Schedule:

- 8 hour shift
- Day shift

**Experience**:

- Human Resources: 5 years (preferred)

Ability to Relocate:

- Whittier, CA 90606: Relocate before starting work (required)

Work Location: In person