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Executive Administrative Partner

4 months ago

Burlingame, United States Meta Full time

**Executive Administrative Partner Responsibilities**:

- Coordinate internal and external meetings
- Manage complex calendar set-up and movement
- Prepare expense reports and purchase requisitions
- Coordinate both domestic and international travel arrangements
- Organize space planning, strategic offsite events and team all-hands meetings
- Build cross-functional relationships between departments
- Partner closely with organizations lead admins
- Mentor and support organizations admins in a lead admin capacity
- Communicate key org and company updates to admins and cross-functional partners
- Partner with cross-functional partners as well as HR for admin staffing and alignments
- General office duties as needed
- Travel 30% of the time

**Minimum Qualifications**:

- 4+ years of relevant experience providing administrative support to 1 or more executives
- 4+ years of relevant experience coordinating travel logistics on behalf of 1 or more executives
- 4+ years of relevant calendar management and expense report management experience for 1 or more executives
- Experience prioritizing multiple projects
- Experience with Microsoft Office and Google Suite

**Preferred Qualifications**:

- Experience maintaining confidentiality and discretion in all partnerships
- Experience building and maintaining trust with leadership and partners
- Experience in prioritizing multiple assignments quickly
- Experience in multitasking and changing direction quickly
- Experience mentoring and coaching admins in a lead admin capacity
- Experience driving strategic projects and events
- Prior or current experience supporting VPs at large scale tech company
- 5+ years of relevant experience providing administrative support to 1 or more executives

**About Meta**: Meta builds technologies that help people connect, find communities, and grow businesses. When Facebook launched in 2004, it changed the way people connect. Apps like Messenger, Instagram and WhatsApp further empowered billions around the world. Now, Meta is moving beyond 2D screens toward immersive experiences like augmented and virtual reality to help build the next evolution in social technology. People who choose to build their careers by building with us at Meta help shape a future that will take us beyond what digital connection makes possible today—beyond the constraints of screens, the limits of distance, and even the rules of physics.