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Executive Assistant

3 months ago

Chicago, United States Serviam USA, LLC Full time

The Serviam Executive Assistant (EA) will perform a variety of administrative tasks and will support our senior-level executives.

The EA’s responsibilities include managing calendars, making travel arrangements, and preparing expense reports.

To be successful in this role, the EA must be wellorganized, have great time management skills and be able to act without guidance.

Ultimately, the EA will contribute to the efficiency of our business by providing personalized and timely support to executive members. Responsibilities Executive Information Flow
- Be the central point of contact for the office and among executives, employees, clients, and other external partners.
- Manage information flow, especially telephone calls, website inquiries, and traditional mail in a timely and accurate manner.
- Screen and direct phone calls and distribute correspondence. Executive Calendars and Travel
- Manage executives’ calendars, especially for executive meetings and in/out of office awareness. Reschedule as needed.
- Arrange executive business travel and accommodations.
- Track daily business expenses and prepare weekly, monthly, or quarterly reports. Company Records
- Take minutes during executive meetings as requested. Publish/file as defined by process.
- Organize and maintain the office filing system, especially company personnel files and records.
- Onboard new employees, assuring all required records and forms are received, signed, and filed in a timely manner.
- Maintain a current record of employee training requirements and schedules to beat renewal deadlines.
- Maintain current employee contact information.Maintain employee handbook. Other Office Duties
- Maintain adequate office supply inventories.
- Maintain a relationship with building management to assure employee safety and comfort while in the office. All other duties as assigned. Requirements
- Work experience as an Executive Assistant, Personal Assistant, or similar role.
- Excellent MS 365 (or Office) knowledge.
- Outstanding organizational and time management skills.
- Excellent verbal and written communications skills.
- Discretion and confidentiality an absolute requirement.
- Bachelors' degree in related field or equivalent experience.
- Discretion and strict confidentiality will be required given involvement and awareness of Executive and Customer communications, as well as the nature of the services we provide.
- Compensation $40-$45,000, depending upon experience and references. Optional 401(k) participation

Pay: $40,000.00 - $45,000.00 per year

**Benefits**:

- 401(k)
- Paid time off

Schedule:

- 10 hour shift
- 8 hour shift

Work Location: In person