Current jobs related to Executive Administrator - Wilmington - Analog Devices

  • Executive Administrator

    7 days ago

    Wilmington, North Carolina, United States Mondelēz International Full time

    About the RoleWe are seeking a highly skilled and experienced Executive Administrator to provide exceptional administrative support to our senior US C-Suite level executives. As a key member of our team, you will be responsible for managing complex calendars, coordinating travel arrangements, and ensuring the smooth operation of our executive team's daily...

  • Executive Administrative Assistant

    4 months ago

    Wilmington, United States Momentum Resource Solutions Full time

    Job DescriptionJob DescriptionWe are seeking an Executive Administrative Assistant to join our team! You will provide high-level administrative support for an Executive at our company.*** This will be an onsite, Contract position.Responsibilities:Handle administrative needs of ExecutiveArrange conference calls and meetingsPlan work-related travel...

  • Executive Administrative Coordinator

    3 weeks ago

    Wilmington, Delaware, United States Oppenheimer & Co. Inc. Full time

    Job OverviewAbout Us:Oppenheimer & Co. Inc. is a prominent middle-market investment bank and full-service broker-dealer, dedicated to providing a comprehensive range of services within the financial sector. Our subsidiary, Oppenheimer Trust Company of Delaware, specializes in fiduciary and related services, ensuring excellence in asset management.Position...

  • Executive Administrative Coordinator

    3 weeks ago

    Wilmington, Delaware, United States Oppenheimer & Co. Inc. Full time

    Job OverviewAbout Us:Oppenheimer & Co. Inc. is a prominent middle-market investment banking and full-service brokerage firm, dedicated to providing a comprehensive range of financial services. Our subsidiary, Oppenheimer Trust Company of Delaware, specializes in fiduciary and related services tailored to our asset management platform.Position SummaryWe are...

  • Executive Administrative Coordinator

    3 weeks ago

    Wilmington, Delaware, United States Oppenheimer & Co. Inc. Full time

    Position OverviewAbout Us:Oppenheimer & Co. Inc. is a prominent middle-market investment banking firm and full-service broker-dealer, providing a comprehensive array of services within the financial sector. Our subsidiary, Oppenheimer Trust Company of Delaware, is dedicated to delivering fiduciary and related services to enhance our asset management...

  • Senior Executive Administrator

    2 weeks ago

    Wilmington, North Carolina, United States Mondelēz International Full time

    About This RoleWe are seeking a highly skilled and experienced Executive Support Specialist to join our team at Mondelēz International. As a key member of our administrative team, you will provide exceptional support to senior US C-Suite level executives, ensuring seamless execution of their daily tasks and projects.Key ResponsibilitiesManage daily...

  • Executive Administrative Assistant

    2 weeks ago

    Wilmington, North Carolina, United States Amentum Full time

    About the RoleAmentum is seeking a highly skilled and experienced Senior Administrative and Management Support Specialist to join our team. As a key member of our administrative team, you will provide exceptional support to our senior leaders, ensuring the smooth operation of our office and the delivery of high-quality administrative services.Key...

  • Administrative Clerk for Legal Services

    3 weeks ago

    Wilmington, Delaware, United States Ascension Global Staffing & Executive Search Full time

    Ascension Global Staffing & Executive SearchJoin Our Team Ascension Global Staffing & Executive Search is a premier national recruiting agency that prioritizes diversity and inclusion. We are committed to linking exceptional talent with outstanding opportunities throughout the country. Our team strives to create a nurturing environment where both employers...

  • Executive Administrative Coordinator for Student Affairs

    3 weeks ago

    Wilmington, Ohio, United States Wilmington College Full time

    Position OverviewThe Executive Administrative Coordinator plays a pivotal role in supporting the Vice President for Student Affairs and Dean of Students by managing a variety of executive, administrative, and operational tasks. This position is essential for the effective delivery of services to students and requires a high level of discretion and...

  • Legal Operations Administrative Assistant

    3 weeks ago

    Wilmington, Delaware, United States Ascension Global Staffing & Executive Search Full time

    Ascension Global Staffing & Executive SearchJoin Our Team At Ascension Global Staffing & Executive Search, we pride ourselves on being a premier national recruiting agency that champions diversity and inclusion. Our mission is to connect outstanding talent with remarkable opportunities throughout the country. We foster a collaborative environment where both...

  • Executive Administrative Coordinator for Student Affairs

    3 weeks ago

    Wilmington, Ohio, United States Wilmington College Full time

    Position OverviewThe Executive Administrative Coordinator plays a pivotal role in supporting the Vice President for Student Affairs and Dean of Students. This position encompasses a variety of executive, administrative, and operational tasks that are essential for the effective functioning of the office.Key ResponsibilitiesOffice Management: Oversee the...

  • Executive Administrative Coordinator for Student Affairs

    3 weeks ago

    Wilmington, Ohio, United States Wilmington College Full time

    Position OverviewThe Executive Administrative Coordinator plays a crucial role in supporting the Vice President for Student Affairs and Dean of Students by managing a variety of executive, administrative, and operational tasks. This position involves conducting research, planning, coordinating, implementing, and maintaining programs that enhance service...

  • EXECUTIVE ADMINISTRATIVE ASSISTANT

    3 weeks ago

    Wilmington, Delaware, United States New Castle County Government Full time

    INFORMATION OF SIGNIFICANCE In alignment with the established Merit System Rules and Regulations, a valid eligible list is being created for this classification, which will remain active for a one-year duration. This list will be utilized to fill vacancies that arise during this timeframe. Candidates listed will be certified according to the Merit System and...

  • Administrative Leader for Executive Operations

    3 weeks ago

    Wilmington, North Carolina, United States Harbor Full time

    About Harbor:Harbor is an innovative InsurTech startup dedicated to transforming the enterprise insurance landscape. Our cutting-edge technology streamlines the process for insurance brokers, enabling them to continuously identify the best coverage options for their clients. Our mission is to enhance underwriting processes, making them more efficient and...

  • Legal Administrative Support Clerk

    4 months ago

    Wilmington, United States Ascension Global Staffing & Executive Search Full time

    Job DescriptionJob DescriptionAscension Global Staffing & Executive Search, a Hispanic Women Owned & Operated National Recruiting Firm stands at the forefront of innovation and excellence. Led by a visionary team with a deep commitment to diversity and inclusion, our firm is dedicated to identifying and attracting top talent across the nation. With a unique...

  • Administrative Coordinator

    2 weeks ago

    Wilmington, Delaware, United States Collabera Full time

    Job SummaryWe are seeking a highly skilled and experienced Administrative Assistant to join our team at Collabera. As an Administrative Assistant, you will provide administrative support to our executives, ensuring the smooth operation of our office.Key ResponsibilitiesProvide administrative support to executives, including calendar management, travel...

  • Administrative Coordinator

    1 week ago

    Wilmington, Delaware, United States Collabera Full time

    Job SummaryWe are seeking a highly skilled and organized Administrative Assistant to join our team at Collabera. As an Administrative Assistant, you will provide administrative support to our executives, ensuring the smooth operation of our office.Key ResponsibilitiesProvide administrative support to executives, including calendar management, travel...

  • Executive Assistant

    1 day ago

    Wilmington, Delaware, United States Velocity Solutions Full time

    Executive AssistantAbout the RoleWe are seeking a highly organized and detail-oriented Executive Assistant to join our team at Velocity Solutions. As an Executive Assistant, you will provide administrative support to our executive team, ensuring seamless day-to-day operations and contributing to the success of our organization.Key ResponsibilitiesProvide...

  • Administrative Coordinator

    3 weeks ago

    Wilmington, Delaware, United States Collabera Full time

    Job SummaryWe are seeking a highly skilled and experienced Executive Support Specialist to provide high-level administrative support to our executive team at Collabera. The ideal candidate will have a strong background in office administration, excellent communication skills, and the ability to multitask in a fast-paced environment.Key...

  • Executive Support Specialist

    3 weeks ago

    Wilmington, Delaware, United States Collabera Full time

    Job SummaryWe are seeking a highly skilled and experienced Executive Support Specialist to provide exceptional administrative support to our executive team at Collabera. The ideal candidate will have a strong background in office administration, excellent communication skills, and the ability to multitask in a fast-paced environment.Key...

Executive Administrator

3 months ago

Wilmington, United States Analog Devices Full time

Analog Devices, Inc. (NASDAQ: ADI) is a global semiconductor leader that bridges the physical and digital worlds to enable breakthroughs at the Intelligent Edge. ADI combines analog, digital, and software technologies into solutions that help drive advancements in digitized factories, mobility, and digital healthcare, combat climate change, and reliably connect humans and the world. With revenue of more than $12 billion in FY22 and approximately 25,000 people globally working alongside 125,000 global customers, ADI ensures today’s innovators stay Ahead of What’s Possible.

Executive Assistant to VP, Customer Office

This position requires contact with high-level internal and external individuals, and exposure to sensitive information, requiring considerable use of tact, diplomacy, initiative, planning, anticipation, discretion and judgment. In this position, you must be able to handle a high degree of confidentiality, possess business acumen, be able to connect a wide variety of worldwide activities into a cohesive picture and set of actions, and execute in a quality, timely and appropriate manner.

Principal Responsibilities

The Executive Assistant performs a wide variety of organizational and project-related duties for VP and key staff including maintaining the management system and associated files, presentations, meeting set up, expense reporting, statistical reports and analysis, etc. Ensures that the VP office and team operate in an efficient manner by supporting calendar management, travel arrangements and other administrative and project related duties.
- Drives the management system operating calendar and associated deliverables required by attendees. Proactively schedules and communicates to ensure all parties are informed and prepared.
- Ability to communicate instruction and information effectively at all levels including executives (internal and external), administrative and line management personnel to gather and/or convey information pertaining to the VP requests.
- Serves as a liaison between the VP and others as requested. Follows up to ensure timely response to projects and assignments. Monitors administrative assignments within the organization to set priorities for meeting deadlines and to balance VP's and own workloads.
- Screen information on incoming documents which may require VP attention.
- Perform special assignments exercising independent judgment.
- Responsible for assisting with and preparing various statistical, operating and administrative reports.
- Assists in the coordination, organization and planning of meetings/functions/seminars with internal and external stakeholders. Responsible for the coordination of all travel logistics i.e. itineraries, appointments, locations, transportation, etc. Because of the nature of ADI's business, must be comfortable guiding activities with a globally diverse group of people. Attends onsite as necessary to ensure smooth execution of staff related meetings and events.
- Maintains Resource Directories, share point site, organizational charts, and other reporting systems as required. Keeps updated on the latest technology to most effectively perform the role.
- Delivers special projects as assigned that can include collecting/analyzing data, developing/administering surveys, coordinating meetings/events and preparing memos/presentations.
- Takes initiative to identify other duties/projects as needed
- Identifies and implements improvements to the efficiency and effectiveness of projects and deliverables.

Typical Education/Experience
- Highly motivated self-starter
- College degree favored and a minimum of 5 years of support experience at the VP level, or equivalent combination of education and experience in a public company
- Excellent communication skills (verbal and written, with an emphasis on grammatical skills)
- Excellent organizational and time management skills
- Experience interfacing with other countries outside of the U.S.
- Professional appearance, demeanor and behavior
- Commitment to excellence and high standards. Quality and process focused.
- Ability to work with mínimal guidance and comfortable with a staff that travels extensively
- Demonstrates solid judgment with the ability to make timely and sound decisions.
- Requires substantial, demonstrated ability in problem-solving and analytical skills; managing multiple priorities and workflow, attention to detail, working collaboratively, exercise of judgment and discretion and respecting and maintain confidentiality.
- Possesses a high degree of confidentiality, discretion, sensitivity & insight to high-level business issues & challenges
- Ability to anticipate needs, proactively manage process and drive results.
- Strong business acumen
- Ability to travel 5-10% of time

Special Challenges

Demonstrates ability to multi-task in this fast-paced work environment; manages conflicting priorities and projects simultaneously and seamlessly. Be able to work autonomously and a