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Bookkeeper/office Assistant

4 months ago

New York, United States Grand Bazaar NYC Full time

**Your Role**:
**You are Responsible for**:

- Working with various team members, merchants, and management to ensure that the market has a flawless day and the back-office work is completed on time and correctly.
- Bookkeeping using QuickBooks Online.
- Compiling and preparing various statistical and financial reports.
- Preparing documents for financial audits.
- Filling out reports and reconciling weekly cash flow.
- Collecting at the market vending fees (handling cash), rental fees, record keeping, and managing the cash box.
- Creating receipts and maintaining financial transaction records.
- Setting up and maintaining the on-site office at the market.
- Placing merchants to assigned spaces.
- Keeping merchant attendance records.
- Providing customer service and problem solving to merchants and visitors.
- Assisting with inventory management.
- Doing what is needed and right to complete the tasks and achieve the required and best possible outcomes.
- Building relationships and contributing to the experience of the merchants and customers.
- Assisting with payroll.
- Creating a fun, exciting, and positive atmosphere at the market.
- Performing other tasks as assigned.

**Qualifications and Requirements**:

- Must have working experience with QuickBooks Online.
- Must have solid bookkeeping experience.
- Must have work experience with preparing financial reports, including reconciling.
- Must be very confident with handling cash and maintaining a balanced cash box.
- Must be highly detailed oriented and organized and good with numbers.
- 3 years of handling cash box or cash register.
- We are a small team therefore everyone is very hands-on; hence you must have an entrepreneurial spirit, be able to work independently and handle many different tasks in a team originated environment.
- Must have the ability to produce detailed work in a fast-paced environment while being a flexible and creative problem solver.
- Solid computer skills with experience using Google Suite.
- Must be able to work in a fast-paced environment, and possess the ability to multi-task and perform calmly and efficiently under pressure.
- Possess excellent communication and follow-through skills (both verbal and written).
- When needed, must be able to perform physical work, e.g., carry and set-up tables and chairs. (Lift and carry up to 30lbs.)
- Possess stamina and resilience to work a full day at the market - standing and walking for extended periods of time, sometimes in extreme temperatures.
- At all times be a positive, responsible, collaborative, and professional personality.
- Work Sundays, and must start at 7am.

**Work location **will be Sundays at the market located 77th St. & Columbus Ave., and one to two days during the week at the office located 28th St. & 7th Ave., Manhattan.

**About Grand Bazaar NYC**

Grand Bazaar NYC is a social mission-based company. It is the largest, oldest, and most dynamic and diverse curated weekly (flea) market in New York City. It’s the market of New York City. Home to many local and talented artists, designers, craft makers, independent vintage and antique dealers, and artisanal food entrepreneurs. Throughout the year it also organizes various special themed events and pop-ups. It’s the funding source for four neighborhood public schools, benefiting over 2,000 children, by donating 100% of its profits. Furthermore, it provides much-needed affordable retail space to independent merchants selling one-of-a-kind, rare, and limited-edition goods. Grand Bazaar NYC is located on the Upper West Side and is open every Sunday, all year-round, indoors and outdoors, with up to 200 unique merchants.

**Job Type**: Part-time

Pay: $25.00 - $30.00 per hour

Expected hours: 15 - 20 per week

**Benefits**:

- 401(k) matching
- Paid time off

Experience level:

- 4 years

Physical setting:

- Office

Schedule:

- Day shift
- Weekends as needed

Supplemental pay types:

- Yearly bonus

**Experience**:

- Bookkeeping: 3 years (required)

Work Location: In person