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Administrative Assistant

4 months ago

Norfolk, United States Wall, Einhorn & Chernitzer Full time

**Title**:Administrative Assistant

**Department**: Admin

**Location**:Norfolk, VA

Wall, Einhorn & Chernitzer, P.C. (WEC), is seeking top talent to join our administrative team as an Administrative Assistant. WEC makes culture a priority, and as a result, is a proud recipient of numerous prestigious awards. These awards include INSIDE Public Accounting’s “Best of the Best Firms”, Virginia Business’ “Best Places to Work in Virginia,” Accounting Today’s “Best Accounting Firms to Work For,” Inside Business’ “Best Places to Work in Hampton Roads,” and CoVa BIZ’s “Best Places to Work.”

**Position Summary**:The Administrative Assistant is a client service-oriented role that provides general administrative support to the firm’s accounting and administrative departments. The admin will assist the firm in servicing all internal and external stakeholders while successfully meeting business objectives. The full-time position reports to WEC’s Office Manager and is integral to firm success, requiring excellent communication, organizational, and time management skills. Proven attention to detail will set you apart among applicants.

**Responsibilities**:

- Work closely with firm accountants utilizing strong communication and organization skills.
- Must balance multiple responsibilities in a fast-paced deadline-oriented environment following firm standard operating procedures.
- Responsible for accurate and timely processing of client deliverables such as filings with governmental agencies to include but not limited to tax returns, extensions, estimate vouchers, audit reports and notice responses.
- Prepare, scan, send, and file documents, such as engagement letters and tax requisitions.
- Provide day to day administrative support to internal departments.
- Configure coworking room, technology set up, and provide additional support for scheduled meetings and training seminars.
- Maintain general use areas, such as kitchen, copier, mail, and supply storage rooms.
- Procure and maintain office and canteen supplies as requested.
- Process accounts receivable and daily deposits as needed.
- Duties also include front desk coverage, greeting clients, and a variety of rewarding administrative tasks.
- Position may require overtime hours during busy season(s).
- Other duties as assigned.

**Requirements**:

- 2+ years of relevant administrative work experience.
- Proficiency in MS Office 365 (Outlook, Teams, Word, Excel, PowerPoint).
- Experience with Adobe Acrobat.
- Excellent organizational and analytical skills.
- Excellent verbal and written communication skills.
- Strong data entry and verification skills: accuracy is essential.
- Attention to detail and ability to comply with procedures.
- Drive to contribute to a collaborative and committed team environment.
- Must be punctual, reliable, and maintain a professional demeanor and appearance.
- Prior accounting, legal, or professional services experience a plus

**Physical Setting**:

- Commute to in-person office Monday through Friday, 8:30 am-5:30 pm.
- Employees are regularly required to sit, stand, walk, and use hands to handle objects, tools, or controls.
- Ability to reach with hands and arms; and stoop, kneel, or crouch. The employee must regularly exert 20-40 pounds of force to lift, carry, push, pull or otherwise move objects.

**Benefits**:

- Health insurance - (100% coverage of the HMO HSA employee plan)
- Dental insurance
- Vision insurance
- 401k retirement
- Life insurance
- Long-term disability
- Voluntary short-term disability
- Paid holidays
- Paid time off
- Paid parental leave
- Paid bereavement leave
- Paid parking
- Annual wellness reimbursement
- Additional exciting fringe benefits

**Equal Opportunity Employer**: