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Executive Administrative Assistant

4 months ago

Phoenix, United States Amex Full time

**You Lead the Way. We’ve Got Your Back.**

With the right backing, people and businesses have the power to progress in incredible ways. When you join Team Amex, you become part of a global and diverse community of colleagues with an unwavering commitment to back our customers, communities and each other. Here, you’ll learn and grow as we help you create a career journey that’s unique and meaningful to you with benefits, programs, and flexibility that support you personally and professionally.

At American Express, you’ll be recognized for your contributions, leadership, and impact—every colleague has the opportunity to share in the company’s success. Together, we’ll win as a team, striving to uphold our company values and powerful backing promise to provide the world’s best customer experience every day. And we’ll do it with the utmost integrity, and in an environment where everyone is seen, heard and feels like they belong.

Join Team Amex and let's lead the way together.

As part of our diverse tech team, you can architect, code and ship software that makes us an essential part of our customers’ digital lives. Here, you can work alongside talented engineers in an open, supportive, inclusive environment where your voice is valued, and you make your own decisions on what tech to use to solve challenging problems. American Express offers a range of opportunities to work with the latest technologies and encourages you to back the broader engineering community through open source. And because we understand the importance of keeping your skills fresh and relevant, we give you dedicated time to invest in your professional development. Find your place in technology on #TeamAmex.

Distributed Infrastructure and Data Services is looking for an Executive Administrative Assistant who is eager to grow their career with an amazing company. DI&DS provides oversight of the American Express networks, distributed compute, storage, and data services.

**Responsibilities**
- Provide entry-level project manager support to multiple projects that span the DI&DS team
- Being the initial liaison and primary communication point person for leaders, teams, and external client/partners
- Taking meeting minutes in a clear, concise organized fashion that is easily digestible and captures key points and all action items
- Document/presentation creation and maintenance for leadership
- Organization and maintenance of the outlook calendar using a high level of integrity, interacting with senior leaders of AXP, different time zones and international markets
- Organizing internal and external meetings including team events; making all necessary arrangements including sending invitations, booking rooms and arranging catering as needed
- Making complex travel itineraries including air, hotel, transfers and visas
- Manage the VP’s calendars and ensure conflicts are resolved while prioritizing what is meaningful and urgent
- Ensuring timely preparation and processing of expense reports and invoices; review expenses submitted to leader for approval and highlight any out of policy spend

**Qualifications**
- Strong MS Office experience: PowerPoint, Excel, Word, Outlook
- Strong work ethic and highly self-motivated
- Ability to multi-task, prioritize and handle pressure in a deeply dynamic environment
- Strong follow-up skills with excellent accuracy and attention to detail
- Experience with administrative tasks that create and support an organized and efficient environment
- Excellent verbal and written interpersonal and communication skills
- Ability to manage multiple priorities within established timeframes while demonstrating flexibility
- Experience in a wide range of administrative related tasks, organizing large meetings and arranging travel
- Ability to work with a sense of urgency and in a fast-paced environment
- Knowledge of Concur, Ariba, SharePoint, Confluence; preferred but not required

Salary Range: $24.05 to $48.10 hourly + bonus + benefits

The above represents the expected hourly pay range for this job requisition. Ultimately, in determining your pay, we'll consider your location, experience, and other job-related factors.

We back our colleagues and their loved ones with benefits and programs that support their holistic well-being. That means we prioritize their physical, financial, and mental health through each stage of life. Benefits include:

- Competitive base salaries
- Bonus incentives
- 6% Company Match on retirement savings plan
- Free financial coaching and financial well-being support
- Comprehensive medical, dental, vision, life insurance, and disability benefits
- Flexible working model with hybrid or onsite arrangements depending on role and business need
- 20+ weeks paid parental leave for all parents, regardless of gender, offered for pregnancy, adoption or surrogacy
- Free access to global on-site wellness centers staffed with nurses and doctors (depending on location)
- Free and confide