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Secretary/administration Department Level

3 months ago

Conroe, United States Conroe Independent School District Full time

JOB STATUS:
- OPEN- POSTING DATE:
- 04/18/2024- CLOSING DATE:
- 05/01/2024 04:00 PM- POSTING NUMBER:
- 045563- LOCATION:
- Admin Teaching & Learning - 874- POSITION TITLE:
- Secretary/Administration Department Level- JOB DESCRIPTION:
Under moderate supervision organize and manage the routine work activities of a central administrative department office and provide clerical support to a department director and other staff.
- DUTIES and RESPONSIBILITIES:
- Prepare correspondence, forms, reports, manuals, and presentations for the department head and other department staff members.
- Compile, maintain, and file all reports, records, and other documents as required.
- Update handbooks, policy manuals, and other documents as assigned.
- Maintain physical and computerized files, including mailing lists, records, visitor logs, and office communications.
- Prepare materials for Board of Trustees meetings, if applicable.
- Perform routine bookkeeping tasks and maintain department budget records. Prepare and process department purchase orders and payment authorizations as necessary.
- Order and maintain inventory of office supplies and program equipment.
- Monitor and process personnel time records including leave requests and reports and submit in accordance with district procedures as necessary.
- Answer and respond to incoming calls, take reliable messages, and route to appropriate staff.
- Maintain a schedule of appointments and make travel arrangements for department staff.
- Make meeting arrangements for department activities including preparing materials, scheduling and setting up facilities, and arranging equipment.
- Receive, sort, and distribute mail and other documents to department staff.
- Assist staff, parents, and community as needed.
- Assist in training new secretarial staff to the department.
- Maintain confidentiality of information.
- Other duties as assigned.
- Regular attendance.
- EXPERIENCE:
- One to three years secretarial experience
- QUALIFICATIONS:
**Education/Certification**:

- High school diploma or GED

**Special Knowledge/Skills**:

- Proficient skills in keyboarding, data entry, word processing, and file maintenance
- Ability to use personal computer and software to develop spreadsheets, databases, presentations, and word processing documents
- Ability to prioritize workflow to address the multiple needs of the supervisor or the department
- Ability to multi-task numerous complex administrative activities
- Effective organizational, communication, and interpersonal skills
- Basic math skills
- CONTACT INFORMATION:
**Mental Demands/ Physical Demands/Environmental Factors**:
**Posture**:Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting

**Motion**:Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching

**Lifting**:Occasional light lifting and carrying (less than 15 pounds)

**Environment**:May work prolonged or irregular hours**; **occasional districtwide travel

**Mental Demands**:Work with frequent interruptions; maintain emotional control under stress
- APPLY TO:
- GROUP / GRADE:
- K-12- SALARY:
**PAY GRADE**:AS - 6 - Minimum hourly rate - $19.75