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Operations Associate for Working Professional
4 months ago
Job Posting Title:
Operations Associate for Working Professional & Executive MBA Operations, Texas McCombs
- Hiring Department:
Red McCombs School of Business
- Position Open To:
All Applicants
- Weekly Scheduled Hours:
40
- FLSA Status:
Non-Exempt
- Earliest Start Date:
Immediately
- Position Duration:
Expected to Continue
- **Location**:
UT MAIN CAMPUS
- Job Details:
General Notes
Texas McCombs is a top business school at the center of one of the most innovative cities in the U.S. The McCombs community champions hands-on experiences alongside the ground-breaking research and thought-leadership of a world-class faculty. The collaborative spirit and enterprising drive of the Longhorn alumni network, one of the largest university networks in the world, is embedded in our culture, making us human-centered and future-focused in all our endeavors. We are shaping those who will shape tomorrow, and solving challenging problems while remaining committed to creating a community that is dynamic, supportive, and challenging. What starts here really does change the world.
For more information about Texas McCombs please visit:
Purpose
**Responsibilities**:
Program Operations
- Coordinates procurement and distribution of branded merchandise. Requires proactive communications and close partnerships across functional areas to ensure accurate and timely distribution of items, and a solid understanding of UT and McCombs purchasing guidelines.
- Provides support to faculty, including authorizations for program-related travel, instructor payments, course evaluation survey distribution and survey data collection.
- Maintains faculty distribution lists.
- Collaborates with WP/E MBA program leadership and staff to understand the unique operational needs of each program.
- Maintains organized records, files, and databases related to the WP/E MBA program portfolio.
- Supports cross-functional projects and initiatives involving other departments (admissions, career services, finance, etc.).
- Troubleshoots and problem-solving operational issues, maintaining a calm and professional demeanor.
- Analyzes program-related data and feedback to identify areas for improvement.
Strategic Initiatives
- Provide general administrative support for WP/E MBA program strategic initiatives.
- Provides feedback on current processes and supports planning and implementation of process improvements.- Assists with additional administrative duties as assigned.
Required Qualifications
- Bachelor's Degree with one (1) year of experience at the Administrative Assistant level or High School Diploma and five (5) years of clerical experience.
- Ability to work occasional evening and weekend hours and conduct in-state travel in support of job duties.
- Exceptional organizational and multi-tasking abilities with strong attention to detail.
- Excellent interpersonal and communication skills, both written and verbal.
- Proficient with Microsoft Office suite, and other relevant technology.
- Creative problem-solving skills and the ability to work well under pressure.
- Success working in a team setting.
- Demonstrated ability to communicate with a large population.
- Professional demeanor and a service-minded approach to executing job functions.
- _ Relevant education and experience may be substituted as appropriate._
Preferred Qualifications
- Bachelor's degree and 2-3 years' experience performing complex administrative functions.
- Experience in an academic or higher education setting.
- Knowledge of MBA program operations or prior work in graduate-level education.
- Knowledge of university procurement and payment policies.
- Experience working with self-supporting degree programs.
Salary Range
$43,000+ depending on qualifications
Working Conditions
- May work around standard office conditions (shared office space provided) with repetitive use of a keyboard at a workstation
- Extended hours and travel may be required to support academic programs
- This is an Austin, Texas-based position and is eligible for Hybrid work.
- Applicants must be legally authorized to work for any employer in the United States. This position is not eligible for sponsorship of work visas.
Required Materials- Resume/CV
- 3 work references with their contact information; at least one reference should be from a supervisor
- Letter of interest
- Employment Eligibility:
- Retirement Plan Eligibility:
- Background Checks:
A criminal history background check will be required for finalist(s) under consideration for this position.
- Equal Opportunity Employer:
The University of Texas at Austin, as an
equal opportunity/affirmative action employer
, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disabi
