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Office Administrator/receptionist
3 months ago
**Who are we?**
A strategic and trusted insurance partner, Berkshire Hathaway Specialty Insurance (BHSI), provides a broad range of commercial property, casualty and specialty insurance coverages and outstanding service to customers and brokers around the world. Part of Berkshire Hathaway’s insurance operations, we bring our solutions to market with our stellar brand name, top-rated balance sheet, and the expertise of our global team of professionals, who exude excellent capabilities and strong character.
We are a values-based organization where respect, integrity, excellence, collaboration, and passion define who we are and how we do business. We value diversity of backgrounds, experience, and perspectives and strive to foster an inclusive environment that enables all our team members to bring their best selves to work. We are one team committed to building a culture where every teammate has the opportunity to contribute and be recognized. Want to be part of the team building the finest property, casualty, and specialty lines insurance company in the world?
Learn more about our unique culture and history.
**Job Opportunity**:
Berkshire Hathaway Specialty Insurance (BHSI) has an exciting opportunity for an experienced on-site Office Administrator to handle Administrative Assistant & Receptionist duties for their New York office location. The Office Administrator will assist with onsite visitors and guests as well as coordinate internal and external meetings. Position will also be responsible for providing administrative support such as travel planning and expense reporting for senior team members and managing general operational duties for two floors in the NY branch office. Additional duties include:
**Duties & Responsibilities**:
Receptionist Responsibilities**:
- Provide phone coverage & triages calls as necessary
- Coordinate and assist with internal & external meetings
- Manage catering vendors and set up for lunches and meetings
- Visitor registration, greeting and assist onsite teammates and guests
- Manage, sort and distribute incoming and outgoing mail including USPS, Fed Ex and UPS
- Oversee floor plan and seating of teammates. Set up computer equipment in workstations
- Interact with Building Management and coordinate maintenance and repairs
Administrative Assistant Responsibilities:
- Provide administrative support for three senior executives and other New York teammates as needed
- Coordinate travel arrangements including accommodations, air/ground transportation, expenses, and logistics
- Expense Reporting. Answer questions and provide support for Concur, our travel and expense system
- Assist with meeting agendas, projects, and collaborating with the marketing team and Boston team
- Special projects as needed
Office Administrator Responsibilities:
- Manage the schedule and maintenance for the office conference rooms and shared office space
- Order office supplies and provide onsite management of office equipment (telephone, printers, workstations, etc.)
- Manage equipment and space needs for all New York new hires
- Handle the programming and distribution of office key cards
- Ensure paper is well stocked in all copy/printers
- Monitor inventory and order kitchen, office, mailing and cleaning supplies as needed
- Coordinate day to day facilities and office maintenance tasks, including communication with vendors
- Special projects as needed
**Qualifications, Skills, and Experience**:
- 3 - 5 years administrative assistant experience
- Superior verbal and interpersonal communication skills
- Proficiency in Microsoft Office products
- Self-motivated and able to work independently while meeting assigned deadlines
- Excellent administrative and organizational skills
**BHSI Offers**:
- A competitive package and exciting growth opportunities for career-oriented teammates
- A dynamic, action oriented, and thoughtful environment centered on always doing the right thing for our customers, teammates and our other stakeholders
- A purposely non-bureaucratic organization that embraces simplicity over complexity and emphasizes individual excellence in a team framework
NOTE: Compensation will be commensurate with experience. This job description is not intended to be all-inclusive. Team Member may perform other related duties as negotiated to meet the ongoing needs of the organization
LI-ON-SITE
