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Administrative Assistant

4 months ago

Vienna, United States IT Concepts Full time

Founded in 2003, IT Concepts’ core values - customer-centricity, teamwork, driven to deliver, innovation, and integrity - ensure we work together to be the best, realize objectives, and make a positive impact in our communities. We intentionally created and sustain our ITC culture that embraces change, experimentation, continuous learning, and improvement. We bring our design thinking problem solving approach that challenges assumptions, prioritizes curiosity, and invites complexity to deliver innovative, efficient, and effective solutions. As we continue to grow in the support of our government customers, we are looking for driven and innovative individuals to join our team.

IT Concepts Inc. is seeking an Administrative Assistant for our headquarters (HQ) in Vienna, VA (walking distance from the Spring Hill Metro stop). The incumbent will support our executive committee, corporate services team, and maintain the HQ office. If you are resourceful and customer service driven, this position is for you

100% on-site Monday - Friday (9 - 5 pm core office hours).

**Executive Administrative Support**
- Schedules meetings, travel, and appointments on behalf of executive committee as requested.
- Welcomes, directs, and provides general support to visitors and customers meeting with the Executive Committee.
- Records meeting minutes and prepares written summaries of data when needed.
- Responds to, and resolves, administrative inquiries, and questions.
- Assist in the preparation of agendas and schedules for meetings.
- Records and distributes minutes or other records for meetings.
- Processes expense reports as requested.
- Performs other customary administrative duties as necessary, including ad-hoc project support.

**Corporate Service Support**
- Assisting in the planning and coordinating of all in-house or off-site activities (for example parties, celebrations, volunteer events, meetings, and conferences).
- Administering mailings for New Hire and Employee Appreciation packages, or other mailings as requested.
- Assisting with planning and organizing employee appreciation activities.
- Assist with document repositories and organization as requested.
- Researches, orders, and organizes company apparel under the direction of management.
- Other duties as assigned.

**HQ Office Management**
- Maintains office efficiency by managing Maintenance, Mailings, Supplies, Equipment, Bills, Errands, and Shopping.
- Answers calls for the company’s main phone line; directs calls to correct departments.
- Monitors inventory and proactively maintains office supplies.
- Coordinates maintenance and storage of office equipment in collaboration with IT and HR.
- Maintains the office condition and arranges necessary repairs with the building facilities management vendors, including maintenance and cleaning crews.
- Addresses employee queries regarding office management issues.
- Other duties as assigned.

**Requirements**:

- High School diploma required, bachelor’s degree is preferred.
- 2+ years proven experience as an administrative assistant or maintaining an office.
- High level of interpersonal skills to interact with employees, leadership, and customers.
- Ability to handle communications and situations with confidentiality and sensitivity.
- Continually demonstrate discretion, poise, tact, and diplomacy.
- Team player and willing to be flexible with work schedule when necessary.
- Exceptional attention to detail. Must be able to meet deadlines in a fast-paced environment with demonstrated ability to juggle multiple competing tasks and demands.
- Analytical ability to gather and summarize data for reports, find solutions to various administrative problems, and prioritize work.

**Benefits**

**The Company**

We believe in generating success collaboratively, enabling long-term mission success, and building trust for the next challenge. With you as our partner, let’s solve challenges, think innovatively, and maximize impact. As a valued member of our ITC community, you have the unique opportunity to work in a diverse range of technology and business career paths, all while supporting our nation and delivering innovative technology solutions. We are a close community of experts that pride ourselves on creating an environment defined by teamwork, dedication, and excellence.

We hold three ISO certifications (27001:2013, 20000-1:2011, 9001:2015) and two CMMI ML 3 ratings (DEV and SVC).

**Industry Recognition**

Growth | Inc 5000’s Fastest Growing Private Companies, DC Metro List Fastest Growing; Washington Business Journal: Fastest Growing Companies, Top Performing Small Technology Companies in Greater D.C.

Culture | Northern Virginia Technology Council Tech 100 Honoree; Virginia Best Place to Work; Washington Business Journal: Best Places to Work, Corporate Diversity Index Winner - Mid-Size Companies, Companies Owned by People of Color; Department of Labor’s HireVets for our work helping veterans transition; SEC