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HR Administrative Assistant

4 months ago

Boston, United States Off of State Treas & Rec Genrl Full time

**About the Office of the Massachusetts State Treasurer and Receiver General (“Treasury”)**

Our mission is to manage and safeguard the State's public deposits and investments through sound business practices for the exclusive benefits of our citizens, and perform these duties with integrity, excellence, and leadership. Additionally, we strive to provide economic opportunity, stability, and security for every Massachusetts resident.

We are committed to excellence in recruiting, hiring, and retaining diverse and qualified individuals. We value the culture of diversity and professionalism in the workplace, and strongly believe that our workforce should reflect our community.

**PURPOSE OF THE JOB**

The HR Administrative Assistant is responsible for supporting and coordination of the day-to-day HR operations and managing designated tasks or projects. Responsibilities include but are not limited to recruitment, reporting, training, diversity, equity & inclusion, performance management, onboarding, and other areas. Employees in the Jr. HR Business Partner classification perform the basic to semi-complex human resources duties within established laws, rules, policies and regulations.

**ESSENTIAL FUNCTIONS AND RESPONSIBILITIES***
- Facilitates and implements all phases of the recruitment process.
- Assists with job posting and advertisement processes.
- Schedules interviews; oversees preparation of interview questions and other hiring and selection materials.
- Assist in the collection and compilation of HR metrics/workforce report, to analyze data and statistics for trends and patterns with attention to recruitment, hiring practices, motivation, turnover, and compliance with employment laws and regulations.
- Collaborate with HR team to identify and implement efficient and effective recruiting methods and strategies based on the available role, industry standards, and the needs of the organization.
- Collaborates with the hiring manager and/or other human resource staff during the offer process, start dates, and other pertinent details.
- Ensures compliance with federal, state, and local employment laws and regulations, and company policies.
- Attends and participates in college job fairs and recruiting sessions.
- Conduct new employee onboarding, orientations and exit interviews.
- Review job descriptions to determine appropriate classification and salary range.
- Provide HR policy guidance and interpretation.
- Provide guidance to employees on matters relating to their employment.
- Administer and implement the Treasury Employee Programs, Treasury events and trainings.
- Participates in the development of HR department goals and objectives, toolkits and other employee resources.
- Update and maintain HR SOPs and individual departmental organization charts.
- Always maintain confidentiality of employee’s files/data both electronic and paper; maintain confidentiality of information gained from conversations or by other means that relates to employees.

**OTHER DUTIES AND RESPONSIBILITIES**
- Maintains scheduling obligations for HR related activities and trainings.
- Completes other administrative tasks as assigned.
- Perform related work as required.
- Review and compare data for accuracy, completeness and consistency.
- Conduct research, manage databases and produce written documents.
- Work cooperatively with others and be part of a team.
- Foster a culture of diversity, respect and inclusion.
- Meet schedules and deadlines of the work.
- Understand and carry out oral and written directions.
- Accurately organize and maintain paper documents and electronic files.
- Maintain the confidentiality of information and professional boundaries.
- Always maintain courteous and professional demeanor.

**Qualifications**

**KNOWLEDGE AND SKILLS**
- Laws, rules and regulations governing agency operations
- Policies, procedures, specifications, standards and guidelines governing unit activities and agency operations
- Departmental organization and general duties of positions
- Recruitment strategies and initiatives
- Applicable state and federal laws
- English grammar, spelling, punctuation
- Modern office procedures, methods and computer equipment
- Microsoft Office with advanced Excel skills
- Verbal and written communication
- Interpersonal skills necessary to develop and maintain effective and appropriate working relationships
- Performing a variety of duties, often changing from one task to another of a different nature
- Performing basic mathematical functions such as addition, subtraction, multiplication, division, percentages, and ratio

**EDUCATION AND EXPERIENCE**
- Associate degree with at least 2 years of full time or equivalent part-time professional experience in Human Resources.
- Bachelor’s degree in Business Management, Human Resources, or related field preferred.

**Official Title**: Human Resources Assistant

**Primary Location**: United States-Massachusetts-Boston-1 Ashburton Place

**Job**: A