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Airport Facilities Manager

2 months ago

Chicago, United States City of Chicago Full time

**Job Number**:394032**

**Description**

**AIRPORT FACILITIES MANAGER**

***

**JOB ANNOUNCEMENT**

**Chicago Department of Aviation**

**NUMBER OF VACANCIES: 1 (one)**

**ESSENTIAL DUTIES**:
Conducts Walk-throughs and Facility Inspections. Regularly inspects terminal facilities to identify maintenance and repair needs. Ensures facilities are in compliance with safety and operational standards. Initiates Maintenance and Repair Work Orders. Creates and prioritizes work orders for maintenance and repair projects based on inspection findings. Meets with Stakeholders. Collaborates with tenants, contractors, and departmental staff to discuss operational and financial issues related to planned construction and general maintenance and repair projects. Plans and Manages Maintenance Projects. Develops comprehensive plans for maintenance projects, including timelines, budgets, and resource allocation. Supervises project execution and ensures timely completion. Utilizes the City FMS/ FMPS system for processing APRF's (Authorizations for Purchase Requisitions) and releases for vendor goods and services. Monitors burn rate, budget balances and ensures adherence to vendor limits. Manages funding for maintenance projects within the budget. Supervises Skilled Trades staff and contracts. Leads and directs staff involved in maintenance projects and payment processing. Responds to and manages Facilities emergencies 24/7/365. Ensures compliance with City term contracts, vendor limits, extensions, revisions, and bid documents.

Communication and Reporting:
Maintains clear communication with Skilled Trades Manager and Administration staff regarding project status, financial reports, budgets, funding sources, and contractual limits. Maintains operating records on repairs and maintenance work and prepares related reports. Reviews and approves Contractor Proposals and generates APRF's using Financial Management Software, ensuring accuracy and compliance. Processes releases, invoices, and prepares reports as needed. Works with Financial Management Systems and Budgets. Performs other related duties as required.

**CHICAGO DEPARTMENT OF AVIATION**

**Location**: O’HARE INTERNATIONAL AIRPORT

**Hours**: 8am - 4pm

**THIS POSITION IS EXEMPT FROM CAREER SERVICE.**

**Qualifications**

**MINIMUM QUALIFICATIONS**:
Graduation from an accredited college or university with a Bachelor's degree in Business Administration, Property Management, Facilities Management, Construction Management or in a directly related field, plus five years of multipurpose facilities management experience, including two years of supervisory experience; or an equivalent combination of education, training and experience.

**Licensure, Certification, or Other Qualifications**

A valid State of Illinois driver's license is required.

Must obtain Basic Airfield Driver (YELLOW) Certification within 90 days of hire and maintain throughout employment.

**Education & Employment Verification**:Please be advised that if you are selected to be hired you must provide, upon request, adequate information regarding your educational and employment history as it relates to the qualifications of the position for which you are applying. If you received your degree internationally, all international transcripts/diploma must be accompanied by a Foreign Credential Evaluation. If the City of Chicago cannot verify this information, any offer extended to you will be withdrawn and you will not be hired.

**NOTE**: You must provide your transcripts or diploma, professional license, or training certificates at time of processing, if applicable. You must also provide your valid U.S. driver's license at time of processing of processing.

**SELECTION REQUIREMENTS**:

- Previous work experience with contracts administration.
- Previous work experience coordinating, directing and supervising maintenance contracts.
- Previous work experience interpreting guidelines and contract provisions relative to facilities maintenance.
- Previous finance and budget experience with accounts payable and accounts receivable.
- Level of proficiency in generating reports using Microsoft Word and Excel.

**Residency Requirement**:All employees of the City must be actual residents of the City as outlined in 2-152-050 of the City of Chicago Municipal Code. Proof of residency will be required.

**ALL** **REFERENCES TO POLITICAL SPONSORSHIP OR RECOMMENDATION MUST BE OMITTED FROM ANY AND ALL APPLICATION MATERIALS SUBMITTED FOR CITY EMPLOYMENT.**

**The City of Chicago is an Equal Opportunity and Military Friendly Employer**

**City of Chicago**

Brandon Johnson, Mayor

**Please note, all positions with the City of Chicago close promptly at 11:59pm C.D.T.** **Applications for this position will be accepted until 11:59p.m. C.D.T. on JUNE 7th, 2024. No exceptions will be made.**

**Job Posting**: May 25, 2024, 12:00:00 AM | **Closing Date (Period for Applying) - External**: Jun 7, 2024, 11:59:00 PM

**BU**: 10 | **Salary**