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Administrative Assistant

4 months ago

Queens, United States Goddard Riverside Community Center Full time

**Organization Overview**:The Goddard Riverside Community Center (Goddard Riverside) and the Stanley M. Isaacs Neighborhood Center (Isaacs Center) are well-established Manhattan community-based agencies that support services to approximately 30,000 New Yorkers. We are two of New York City’s leading human services organizations meeting the needs of children, youth and families, homeless individuals, and older adults through-out Manhattan and New York City. We work every day for a fair and just society where all people have the opportunity to make choices that lead to better lives for themselves and their families. The Isaacs Center focuses primarily on the needs of children and low-income families, out-of-school and out-of-work youth, and aging New Yorkers. We operate at community centers located in the neighborhoods of East Harlem and Yorkville, and seek to deliver programs that are impactful, innovative, and intergenerational.

**Program Description**: Goddard Riverside is excited to announce the agency is diving back into settlement roots and becoming a resource to Asylum Seekers in New York City Goddard’s newest endeavor will be a Sanctuary Site for Asylum Seeking families. This site will be a place where families can feel safe, receive resources and support, while becoming acclimated and part of the community.

**Purpose of Position**: In order to efficiently run this program, we are looking for an Administrative Assistant (extraordinaire) to provide oversight of daily office operations for our team

**Schedule**:Monday through Friday 9:00 am to 5:00 pm

**Salary Range**: $40,000 to $45,000

**1.) Administrative and Office Management**:

- Organize outlook calendar and send out appropriate meeting schedules to staff
- Document meeting notes of case conferences, staff meetings, and house meetings
- Responsible for daily office operations including working with vendors, ordering, monitoring and overseeing supplies for teams.
- Have full knowledge of all office equipment including telephone system, computers, fax machine and printers; report and follow up on any repairs needed.
- Responsible for submitting invoices, Purchase Orders, and Check Requests into Intacct database.
- Manage credit card receipts and statements.
- Assist with purchasing, communication with vendors, and obtaining quotes.
- Ensure program site remains organized and clean
- Ensuring all outgoing mail is properly posted and sent out

**2.) Reporting/ Files**
- Audit and organize all client files to ensure they are in good order
- Data Collection: update binders when necessary
- Create copies of forms needed for programming
- Access and review databases to compile reports
- Other duties as required to ensure the overall operation of the program

**Qualifications/Educational Requirements**
- High School Diploma or Equivalent
- At minimum, 2 years’ experience as an administrative assistant role: working in a number of electronic record systems, scheduling, supply inventory management, assisting with program finance, etc.

**Skills, Knowledge, and Abilities**
- Excellent computer proficiency
- Excellent organizational and interpersonal skills
- Proficient written and verbal skills
- Ability to work independently.
- Ability to multi-task with strong problem-solving skills and judgement
- Team player
- Experience working with individuals with histories of mental illness, trauma, substance use, and homelessness preferred.

**Computer Skills**:

- Proficient in Microsoft Office, emphasis on Excel (pulling reports and making calculations) and Outlook
- Ability to learn data base systems, such as Intacct and CARES

**Physical Requirements**
- Frequent sitting, office setting
- Ability to lift up to 30 lbs (supplies)

**Work Environment**
- Indoors at a residence set in a Hotel

**Employee Benefits**:

- Medical/Dental/Vision
- Life Insurance/Commuter benefits/Employee Assistance Program (EAP)/Flexible Spending Accounts
- 403B Thrift Retirement Plan
- 12 Annual Sick Days
- 12 Agency Holidays
- 20 Days or 4 Weeks of Paid Time off and an additional week (5) days after 5 years of employment
- Total of more than 6 weeks (a month and half) of paid time off

**_
We are committed to building an inclusive workplace community grounded in respect for differences. We support hiring a broadly diverse team of qualified individuals who will contribute to our organizations._**

**_
Goddard Riverside and Isaacs Center provide equal employment opportunities to employees and applicants for employment without regard to race, color, religion, creed, gender, national origin, age, disability, marital or veteran status, sexual orientation, gender identity or any other characteristic protected by federal, state, or local law._**

**_