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Office Services Assistant

4 months ago

Washington, United States Gensler Full time

Your Role

Gensler is seeking an Office Services Assistant to join our growing team in the

Washington, DC

office. We are looking for someone who will take pride in our beautifully designed workspace and want to play a key role in its upkeep. We are a supportive and friendly group committed to a thriving culture, diversity, and shared success. We are seeking someone who is highly motivated, an effective decision maker, and able to balance working independently and pitching in. This person will be an important part of our team, helping with pantry maintenance, meeting setup and breakdown and conference room cleanliness. We offer an excellent benefits package and promote learning and career growth.

What You Will Do
- Hours - the regular schedule hours are 9:00am - 6:00pm with flexibility. Depending on the meetings and events, there may be early mornings, evenings and occasional weekend hours required.
- Work with office services team to support all aspects of both internal and external events; Client meetings, receptions and special events
- Respond to staff needs for pantry supplies, equipment and services
- Assist with other office duties as requested
- Storage areas. Assuring our storage rooms are well stocked, organized and clean.
- Conference room cleanliness and upkeep, including moving furniture or chairs is required
- Office clean outs - assist with moving têxtile samples, hauling to designated trash receptables (dumpsters)
- Inventory & Purchasing - tracking, ordering and stocking dry goods, office supplies, printer resources.
- Other duties and responsibilities as needed.
- Potential for growth with more office management type responsibilities as you gain experience.

Your Qualifications
- Bachelor’s degree in related field
- 3-5 years’ experience in meeting planning, or an equivalent combination of education and experience is also acceptable
- Knowledge, Skills and Abilities (KSAs)
- Conference center and meeting planning experience
- Attention to detail while maintaining a big picture orientation
- Critical thinking and problem-solving skills
- Highly efficient and productive team member within the meetings department and Gensler
- Work independently as well as collaboratively within a team environment
- Additional responsibilities may include_
- Clean up meeting spaces at the conclusion of meeting
- Oversees inventory of copy room office supplies
- Maintain printer paper and ink inventory, purchasing and stocking
- Responds to errors or troubled copy machines. Also works to clear paper jams.
- Assists facilities with light maintenance duties.
- Physical Demand_
- Ability to lift up to 50 lbs
- May regularly lift and carry up to 20 lbs. and move (push mail cart) over 50 lbs
- Requires regular twisting/turning/squatting/bending/reaching/lifting and prolonged periods of sitting, standing or walking
- Frequent use of hand and foot controls
- May occasionally need to climb stairs

Life at Gensler

At Gensler, we are as committed to enjoying life as we are to delivering best-in-class design. From curated art exhibits to internal design competitions to “Well-being Week,” our offices reflect our people’s diverse interests.

We encourage every person at Gensler to lead a healthy and balanced life. Our comprehensive benefits include medical, dental, vision, disability, wellness programs, flex spending, paid holidays, and paid time off. We also offer a 401k, profit sharing, employee stock ownership, and twice annual bonus opportunities. Our annual base salary range has been established based on local markets.

As part of the firm’s commitment to licensure and professional development, Gensler offers reimbursement for certain professional licenses and associated renewals and exam fees. In addition, we reimburse tuition for certain eligible programs or classes. We view our professional development programs as strategic investments in our future.

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