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Administrative Staff Assistant

4 months ago

Williamsburg, United States William & Mary Full time

Position Information

**Position Number**
- 01398W**Position Title**
- Administrative Staff Assistant (Environmental Health & Safety)**Employment Category**
- Full Time Operational**Location**
- William & Mary**Department**
- 981000 Business Affairs**Unit Mission Statement**
- The mission of Business Affairs is to support W&M as a leader among liberal arts and science universities by providing excellent service that is efficient, inclusive, transparent, and accountable. In delivering service, Business Affairs maintains a focus on collaboration, continuous improvement, best-in-class technology, and the strategic and sustainable use of university resources while maintaining compliance with attention to corporate social responsibility both within the institution and among its suppliers.**Position Summary**
- To provide administrative support to the Environmental Health & Safety Office (EH&S). The principal duties include providing support of departmental purchasing and budget management; support of training development and management in the University’s learning management system; support of the development and management of the EH&S operating platform; support of website management; developing computer-generated reports, charts, program materials, and spreadsheets; responding to or redirecting routine service requests received from members of the university community; and other administrative duties as assigned by the Business Affairs Director of Special Projects and the Director of the EH&S Office.**Conditions of Employment**

**Essential Designation**
- Yes**FLSA**
- Non-Exempt**Position Restricted?**
- No, this is a continuing E&G funded position**Position Term**
- 12 month - Continuing**Position Months**
- Faculty or Staff: 12 month**Required Qualifications**
- High School graduate or equivalent
- Working knowledge of general office practices and procedures, including customer service techniques.
- Experience working with Microsoft Office Suite Products (Word, Outlook, PowerPoint, etc.), including maintaining calendars and schedules, and preparation of computer-generated reports, charts, and spreadsheets.
- Demonstrated ability to effectively communicate orally and in writing.
- Ability to interact in a professional manner with all segments of the university community and to understand the sensitive nature of the position and the confidential nature of intra-office discussions and documents.
- Ability to manage transactions for the procurement of goods and services through the University’s procurement system and small purchase credit card.
- Experience or ability to learn to utilize BuyWM (Jaggaer software) for procurement, Cornerstone learning management system, and CampusOptics EH&S software operating platform.

**Preferred Qualifications**
- Experience working in a Higher Education environment.
- Working knowledge of Microsoft Visio.
- Experience successfully maintaining group calendars, web pages, and distribution lists.
- Knowledge of William & Mary’s mission, vision, business, and administrative practices including experience with W&M systems such as Banner, Qlik, America to Go, and Chrome River.

**Is the position remote work eligible?**
- Not eligible**Remote Work Disclaimer**Advertised Pay Range**
- up to $48,000, commensurate with experience**Advertised Pay Range Statement**

**University Salary Range**
- U06**Benefits Summary Statement**
- William & Mary offers our employees a full array of benefits including retirement, health insurance with options for expanded dental and vision along with group and optional life insurance with coverage for spouse and children, flexible spending accounts, and an EAP (Employee Assistance Program).-
**Job Open Date**
- 05/07/2024**Review Begin Date**
- 05/22/2024**Job Close Date**
- 05/21/2024**Open Until Filled**
- No**Special Application Instructions**
- We will not sponsor applicants for work visas for this vacancy.**Background Check Statement**
- William & Mary is committed to providing a safe campus community. W&M conducts background investigations for applicants being considered for employment. Background investigations include reference checks, a criminal history record check, and when appropriate, a financial (credit) report or driving history check.**EEO Statement