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Finance and Operations Manager

4 months ago

Chicago, United States British International School of Chicago, South Loop Full time

**Job Title**: Finance & Operations Manager

**Location**:British International School of Chicago, South Loop

**Job Purpose**:

- Lead and manage the school finance and operations (IT, Facilities, and Transport) functions efficiently ensuring internal and external reporting requirements are met.
- Provide the School Principal and SLT with the commercial, financial, and operational support required to run and develop a highly successful school.
- Demonstrate a thorough and comprehensive understanding of business performance and support the achievement of the school’s budget and strategic objectives.
- Ensure compliance and internal controls are effective and ongoing.
- Ensure effective production, management, reporting and development for areas supervised.
- Evaluate and provide advice on improving the financial and operational performance of the school and contribute to the development of strategy and business plans.
- Prepare school budgets and forecasts and manage the purchase order and capital expenditure approval process.
- Be an active member of the school’s Senior Leadership Team.

**Qualifications/Training**:

- Professionally certified CIMA, ACCA, ACA, or CPA. (preferred)
- Relevant Bachelor's or Master's degree and part qualified in the above certification.

**Experience/Knowledge**:

- 2 years and above experience with proven ability in a Management Accounting management role.
- Advanced experience in accountancy software products such as SAGE, MS Navision, and MS Office, specifically Excel and PowerPoint Essential.
- The ability to work to tight deadlines, and the ability to gather, analyze, explain and consolidate data for management reporting.
- Past experience in school environment

**Responsibilities**:

- Operations Management_
- Oversee the leaders of the Site Operations and IT teams and ensure their management strategy aligns with the wider business strategy and ensure continuous improvement and ongoing increased efficiency.
- Personnel and Staff_
- Oversee and manage the workload of the finance team staff and manage their professional development.
- Financial Management_
- Preparation of timely and accurate financial statements.
- Prepare and update financial forecasts and generate budget and forecast variance reports.
- Prepare variance explanations for budgets, forecasts, and audits.
- Prepare forecasts of annual results.
- Manage the monthly close process, i.e. - pre-closing, accounts reconciliation, related tax filings and project cash flow.
- Prepare and manage annual budgets across the various departments. Assist all areas of the school in budget setting as needed (e.g. for school trips, fee related programs, etc.).
- Prepare general financial analysis and other finance related tasks.
- Assist with annual re-enrolment and enrolment contracts.
- Assist with Financial Aid annual awards.
- Oversee accounts receivable and accounts payable process, including collections and debtor management.
- Provide backup as needed in any area of bookkeeping.
- Maintain fixed asset accounting/capital expenditures management.
- Manage all customer issues in relation to financial account management and queries.
- Manage all administrative support for ancillary business lines, including but not limited to property rental, paid extra-curricular activities, school bus, after school care.
- Maintain, update and manage key vendor contracts and relationships.
- Supervision and Training_
- Manage department workflow, which includes the following: prioritize department workflow, organizing and assigning tasks in an efficient manner, researching outside services to improve efficiency and cost when necessary and appropriate.
- Conduct staff and service provider performance evaluations.
- Assist in establishing financial reporting systems, accounting and collection procedures, and investment activities, and make recommendations for changes to procedures, operating systems, budgets, and other financial control functions.
- Track & oversee equipment purchase and inventory.
- Prepare financial reports required by management.
- Establish and maintain relationships with individual and business customers, and provide assistance with problems these customers may encounter.
- Other duties as assigned.
- Professional Conduct and Relationships _
- Works independently and collaboratively.
- Organized and meets deadlines.
- Demonstrates enthusiasm and optimism about the school and the goals of the wider organization.
- Manages emotions and is aware of the impact of personal actions upon others.
- Persists in the face of challenges and setbacks, and is open to learning from mistakes.
- Seeks advice and feedback from others when faced with challenging situations and circumstances.
- Responds well to criticism and learns from it.
- Builds strong relationships and works collaboratively with colleagues and parents.
- Provides opportunities for team to collaborate to achieve organizational outcomes.
- Is principled, engaging