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Office Hospitality Coordinator

4 months ago

Scottsdale, United States Equity Methods Full time

**Office Hospitality Coordinator - Part Time**

We are looking to meet a responsive, energetic, and detail-oriented Office Hospitality Coordinator (OHC). This individual will be responsible for keeping the office a welcoming, comfortable, and productive environment for employees and guests.

Equity Methods is a national professional services firm serving the accounting and HR executive teams at Fortune 500 companies and beyond. We maintain a vibrant in-office culture focused on collaboration, fellowship, and food, which supports the hard work we do for clients. If you have a knack for hospitality and enjoy creating exquisite first impressions and lasting impressions, then we encourage you to apply.

**The Role in a Nutshell**

The Office Hospitality Coordinator (OHC) owns first impressions at the Scottsdale office. Whether assembling packages for clients, arranging a luncheon, or cleaning out the coffeemaker, the OHC handles each task on time and with care. The OHC will:

- Keep the breakroom stocked and common areas fresh throughout the day.
- Greet and welcome guests when they arrive at the office; direct them to the appropriate place.
- Perform shipping and receiving duties as needed, such as logging and counting incoming inventory, assembling and shipping packages, and preparing high-volume mailings.
- Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges).
- Provide general office support, including light phone work, mail handling, printing and scanning, label and nametag printing, calendar invitations, distributing surveys, and similar duties.
- Provide tactical support for internal and external company events, including room scheduling, food orders, arranging tables and chairs, audio/visual, and real-time triaging.
- Support new hire onboarding, including sending welcome packages, preparing desks, obtaining and printing photos, coordinating onboarding activities, and more.
- On a daily basis, monitor the office for cleanliness and other employee experience dimensions to drive a superior in-office employee experience.
- On a daily basis, monitor all bathrooms for cleanliness, working soap and towel dispensers, etc., and coordinate remediation as needed.
- Order office supplies and organize storage closets. Keep the office clean and tidy.
- Protect the organization by keeping confidential information confidential.
- Remediate facility issues by coordinating visits with maintenance technicians, janitorial staff and other vendors.

This is a paid hourly position for approximately 20 hours per week. We will coordinate with you to establish a work schedule during business hours.

**Qualifications & Requirements**:

- Behavioral qualities that are essential to the role:

- Proactive in noticing issues early on and taking action
- Resourceful in formulating solutions
- Organized and able to execute across competing priorities
- Highly receptive to feedback and interested in continuous improvement
- Strong internal client service orientation
- Comfortable with technology, including Outlook, Word, Excel, and our conference room systems.
- Solid written and verbal communication skills
- Able to lift and move 25 pounds and use shelving with ladders

**More About Equity Methods**:
Equity Methods serves a diverse clientele from dozens of Fortune 500 firms to early-stage pre-IPO firms. We have served 45 Fortune 100 firms all the way to early-stage venture-backed organizations. Our clients span the entire United States, in addition to some in Canada, South America, and Europe. We offer a diverse array of services that solve mission-critical priorities within corporate accounting and human resources functions.

At our size of over 110 professionals and countless brand-name clients, we combine the best of a large professional services firm with the best of an entrepreneurial growth venture. The culture fosters excellence in client service, innovation, collaboration, and continuous improvement. We have a bias toward promoting from within and we celebrate the diverse strengths of our colleagues. We have consistently been rated a Top Company to Work for in Arizona.