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A/a Administrative Aide

4 months ago

Groton, United States General Dynamics Electric Boat Full time

Overview:
**Responsibilities**:

- Document typing, formatting, security marking and editing of technical correspondence (letters, transmittals, conference reports and memos) with other Engineering Departments and the Navy
- Initiating and tracking communication work orders
- Book conference rooms for team members
- Prepare visit requests, making travel arrangements, supporting completion of expense reporting
- Manage departmental supplies and ordering including photo copier paper and toner
- Create facility related requests for personnel moves, material trouble tickets, and maintenance issues
- Coordinate department service awards
- Onboard and assist new hires with hardware, software and logistics
- Track department hardware assets
- Maintain department organizational charts
- Assign commitment numbers, editing and closing commitments
- Distribute interoffice mail

Qualifications:
**Required**:

- High School diploma or G.E.D.
- Proficiency with Microsoft Office Applications - especially Outlook, Word, Excel and PowerPoint
- Proficiency with Adobe Acrobat or Foxit PDF Editor and related editing tools
- 5 years of experience in an administrative role, handling and preparing formal correspondence

**Preferred**:

- Prior EB administrative experience

**Skills**:

- Detail oriented and organized
- Typing/word processing capability of 45wpm or better
- Well-developed verbal and written communication skills
- Ability to accept multiple assignments and collaborate with others to prioritize workload
- Comfortable working in a team environment

Physical Qualifications: Climbing, Color Vision, Kneeling, Light Lifting, Reaching, Stooping, Twisting