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Medical Records Admin
4 months ago
**Duties**:
**PLEASE NOTE: A ONE YEAR SUPERVISORY PROBATIONARY PERIOD IS REQUIRED OF ALL NEWLY APPOINTED SUPERVISORS**
***
**Functions or Scope of Assigned Duties Include but are not limited to**:
- Serves as the Assistant Chief of Health Information Management (ACHIM) in a medical facility of high complexity (level 1), with responsibility for the supervision of all HIM functions.
- Charged with full responsibility, both technical and administrative, for the daily operation of the HIM department which consists of all functions of health record activities related to coding, health record documentation analysis, transcription/speech recognition, release of information, file room/scanning programs, and health information exchange. Is a full assistant to the Chief of Health Information Management (CHIM).
- Provides expertise, guidance and direction and has responsibilities relative to providing supervision, administrative support, coordination, and technical assistance in the planning, development and maintenance of an effective, comprehensive, and integrated HIM Program at this Medical Center.
- Assists the CHIM in the planning, directing, policy making, organizing and controlling the activities of this department and serves as acting CHIM in the absence of the CHIM.
- Shares responsibility with the CHIM for collecting and processing data for various reports, surveys, and research projects; for preparing reports and recommendations for review and consideration by the Chief of Health Information Management and upper management concerning the immediate needs as well as the long range goals of the department; for recommending equipment and staffing needs ;and for preparing and keeping current procedures and operation manuals.
- Responsible for assisting physicians and other health professionals in obtaining health record information to be used in research projects.
- Advises on what material is available, how it may be obtained and the uses that can be made of the information while protecting the confidentiality of the record.
- Aids in a variety of projects and is responsible for screening, abstracting and tallying data from records and computer-generated reports.
- Serves as a consultant to provide guidance and advise researchers on methods for gathering data.
- Assists in selected miscellaneous retrospective health record review/data abstraction projects to support medical center Quality Management data collection activities.
- Provides effective audits and monitors for all areas of responsibility, assuring that accurate and timely data is processed by all employees.
- Reviews work accomplished and assesses quality, quantity, accuracy and timeliness of work produced by each employee.
- Ascertains problems encountered and takes corrective action.
- Develops performance standards and conducts performance evaluations.
- Develops and conducts competency assessments.
- Responsible for carrying out established personnel functions and practices.
- Keeps employees informed about important aspects of personnel management programs.
- Formulates and initiates performance standards.
- Interviews prospective employees, recommends selection, and carries out training and development of assignments, awards or disciplinary action.
- Approves leave and establishes work schedules.
- Implements provisions of EEO programs to ensure fair and equal treatment for all employees.
- Coordinates monthly staff meetings and prepares timely/accurate minutes.
- Receives formal grievances, resolving those that can be resolved at his/her level.
- Makes projections on the growth of coding/third party reimbursement systems and health information functions, implements design changes to accommodate the expansion, and is aware of the most recent innovations in the health information management field.
- Assists the CHIM with the development, evaluation, and updating of office procedures, manuals, policies and directives.
- Develops training materials and continuing education programs that include medical terminology, health record documentation requirements, Release of Information, Privacy Act and HIPAA instructions.
**Work Schedule**: 0800-1630 Monday through Friday
**Telework**: Not Available
**Virtual**: This is not a virtual position.
**Functional Statement #**: 54319F
**Fi**nancial Disclosure Report**: Not required
**Requirements**:
**Conditions of Employment**:
- Selective Service Registration is required for males born after 12/31/1959.
- Must be proficient in written and spoken English.
- You may be required to serve a probationary period.
- Subject to background/security investigation.
- Selected applicants will be required to complete an online onboarding process.
- Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP).
- Participation in the Coronavirus Disease 2019 (COVID-19) vaccination program is a requirement for all Veterans Health Admin
