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Deputy Library Director-city Services
3 months ago
**Administrative Duties**:
The City of Flagstaff is looking for team members who are passionate about community, innovation, and quality of life. Come be a part of this cool community and see why the City of Flagstaff is Northern Arizona's employer of choice
- Actively supports and upholds the City’s stated mission and values. Under direct supervision of the Library Director, employees of this classification are independently responsible for overseeing departments of the Library, including responsible administrative, professional, managerial and supervisory work. This position assists in directing the activities of the entire library section and serves in the absence of the Director.
- **ADMINISTRATIVE DUTIES**
- Supervisory: This job has full responsibility for supervision at the program level (hires, directs, schedules, transfers, promotes, rewards, disciplines, and terminates other employees).
- Budgetary: This job has full responsibility for budgeting at the program level including managing the assigned budget and requesting funding for needed items.
- Strategic Planning: This job has full responsibility for strategic planning at the program level including assessing community needs and setting short and long-term goals. This position also has partial responsibility at the section level including providing input on overall library goals.
- Policies/Procedures: This job has full responsibility for policies and procedures at the program level including development, interpretation, and implementation. This position also has full responsibility at the section level and assists with developing, interpreting, and implementing policies and procedures for the entire library.
- Compliance: This job has full responsibility at the program level for ensuring compliance with rules, regulations, policies, and procedures. The position also has full responsibility at the section level for assisting with ensuring compliance in the absence of the Library Director.
- Council Communications: This job has full responsibility for Council communication at the program level including presenting to Council on program level issues.
- Reporting: This job has full responsibility for grant reporting and assisting with statistical reporting at the program level. Keeps Library Director advised of current operations through oral and written reports.
**Examples of the Work Performed**:
**EXAMPLES OF THE WORK PERFORMED (ILLUSTRATIVE ONLY)**
- Provides excellent customer service to both internal and external customers.
- Works independently under the supervision of the Library Director.
- Oversees the operations of multiple library departments and facilities.
- Oversees the day-to-day operation of libraries, with a focus on public service, policies and procedures.
- Participates in collection development.
- Oversees and provides direction regarding the ordering and discarding of books, CDs, DVDs, periodicals, along with the downloadable collections, and the Archives and locked case collections.
- Assesses library’s needs.
- Makes sure that the planning and implementation of programming or library programs for the public meet library principles, guidelines and the library mission.
- Responsible for data gathering and analysis as well as reporting on whether each library is meeting its goals and objectives.
- Ensures safety and welfare of library users and staff as well as building safety and maintenance.
- Initiates, motivates, and guides staff in creative programming, grant writing ideas and implementation, and teaches effective library practices.
- Collaboration with projects, quality process, improvement initiatives, and system implementation in conjunction with Library IT Department.
- Initiates, prepares and administers grants, fundraising and media releases.
- Manages supervisors of County branches or Flagstaff libraries to ensure the efficient delivery of services to customers and adherence to policy and procedures.
- Cooperates as a team member in performing tasks essential to the achievement of the efficient overall Flagstaff City-Coconino County Public Library and the Coconino County Library District functions and operations.
- Maintains a cooperative and communicative relationship with other sections of the library and their programs.
- Represents the main library to affiliate libraries in outlying county areas as necessary.
- Speaks to professional and community groups.
- Other duties as assigned.
- ** EXAMPLES OF THE WORK PERFORMED (ILLUSTRATIVE ONLY)**:
- Provides excellent customer service to both internal and external customers.
- Works independently under the supervision of the Library Director.
- Oversees the operations of multiple library departments and facilities.
- Oversees the day-to-day operation of libraries, with a focus on public service, policies and procedures.
- Participates in collection development.
- Oversees and provides direction regarding the ordering and discarding of books, CDs, DVDs, periodica
