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Program Administrative Specialist
4 months ago
**Posting Details**:
- Job Specification Information**Job Posting Number**
- S443NE**Position Title**
- Program Administrative Specialist**Class Title**
- Staff**Regular or Contingent II**
- Regular (PIN)**Desired Start Date**
**FLSA**
- Non-Exempt**Grade/Range**
- $55,000 - $65,000**Open Date**
- 06/11/2024**Close Date**
- 06/25/2024**Open Until Filled**
- No**Duties and Responsibilities**
- Oversees office operations, ensures office equipment materials and space are used efficiently and effectively.
- Researches, analyzes and summaries information and source materials for report independently and communicates findings orally and in writing.
- Handles technological issues related to the office and lab equipment.
- Remains current with and maximizes the use of technology for efficient processing and generation of reports.
- Assists chairperson with the hiring process for faculty. Assists chairperson with class schedules and assignments each semester, creates Adjunct and Contingent I contracts.
- Helps maintain/manage departmental budget and departmental ordering.
- Analyzes, summarizes, and communicates this information to appropriate officials.
- Assists in the preparation of final reports, recommendations, and other information resources for the improvements of business processes and office workflow.
- Manages flow of documents to and from the office, including opening internal/external mail, requisitions, and other critical business documents.
- Sets priorities and monitors the progress of administrative assignments and projects.
- Responds to questions from departmental and external personnel.
- Maintains complex and sensitive filing systems.
- Anticipates needs and gathers information as each situation requires calendar management.
- Prioritizes multiple projects.
- Follows up on ongoing matter and meets deadlines.
- Ensures that all action items for the Department are completed.
- Performs other duties as assigned.
- Minimum Qualifications
- These are the job duties for required of the position
**Education**
- A Bachelor’s degree required. Additional related experience and formal education in which one has gained the knowledge, skills, and abilities required for full performance of the work may be substituted for the education.**Experience**
- Minimum two (2) years of administrative staff work required. Additional related experience in which one has gained the knowledge, skills, and abilities required for full performance of the work may be substituted for experience requirement.**Knowledge Skills and Abilities**
- Ability to maintain confidential information.
- Detail oriented, highly organized with natural aptitude to thrive in a fast-paced environment.
- Conducts him/herself in a professional manner at all times.
- Excellent written and verbal communication skills.
- Proactive in communication to teammates and supervisors.
- Effective in a fast-paced environment. Excellent customer service skills. Ability to work independently.
- Proficiency in Microsoft Word, Excel, Publisher, PowerPoint, PeopleSoft, Instagram, Adobe required.
- Must have excellent oral and written communication and interpersonal skills.
- Comprehensive knowledge of and skilled in maintaining confidentiality of information and handling sensitive matters with discretion and tact.
- Ability to project a professional and positive image.
- Ability to interact with students, faculty, staff and visitors in a courteous and efficient manner.
- Ability to plan, organize, execute complicated and continuing assignments without instruction.
**Conditions of Employment**-
**Other**
- Bowie State University offers an excellent benefits package This includes tuition remission including eligible dependents; choice of medical/vision plans, Carefirst BC/BS, United Health Care and Kaiser plans, dental, prescription, and life insurance, training and development, EAP; and as eligible generous leave package including sick/bereavement, annual, personal; and winter and spring breaks.- Posting Detail Information**Special Instructions to Applicant**
**Quick Link for Internal Postings**-
**Supplemental Questions**:
Required fields are indicated with an asterisk (*).
**Applicant Documents**:
**Required Documents**
- Resume
- Cover Letter/Letter of Application
- Letter of Reference 1
**Optional Documents**
- Letter of Reference 2
- Letter of Reference 3
- Unofficial Transcripts
- Other Document
