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Administrative Assistant- Training Department
4 months ago
CRPA Administrative Assistant
- Training and Range Programs
The California Rifle & Pistol Association (CRPA) is a state-wide nonprofit organization that fights for the Second Amendment rights of all Californians. CRPA has been committed to this since 1875 and we currently offer training programs, competitive shooting sports, advocacy and outreach, volunteer opportunities, and legislative and litigation education for our members.
The CRPA Administrative Assistant is the first interaction with our members, trainers, vendors, Committees, and the general public who contact the Training Department. This position is very important to the success of the organization. This position reports to the Training and Shooting Sports Director and is assigned tasks involving general office duties, class preparation, data entry, and interactions with students, members, and instructors as well as assisting various departments with training department requests.
Job Duties:
Answer, screen and transfer calls, check voice mail and deliver messages in a timely manner. Understand the Training Programs offered so that those can be accurately explained to callers. This may include taking training classes to have a better understanding of what is offered.
Handle training course and attendee questions and issues by getting the information from the appropriate resources and responding in a timely manner, schedules trainers for courses, assists attendees with registration issues, corrects issues with signing on to member system, collect correct paperwork for various events and coordinate schedule of training center usage and training team members by helping with travel planning.
Loads events and training information into system software and website. Prepares PowerPoints and materials for training classes and events and gets materials ready for trainers to use. This may include setting up the training center or shipping materials out.
General clerical duties include filing and all mailing (in/out) for training department, completing after course paperwork and submitting it, maintaining inventory in pro-shop, and maintaining and updating files.
Assists with program paperwork and scheduling and act as back up administrative support where needed including answering phones or helping with larger mailing tasks from the office.
Coordinate meeting and conference calls as needed.
Maintain clean office and training center environment and clean up the training center and kitchen area after training classes.
Inventory
- maintain a list of needed merchandise and coordinate this with supervisor.
Event assistance
- preparation in coordination with and the department planning the event, attend events where needed, and assist in coordinating training volunteers.
Support all staff in the training department.
Perform other duties as assigned by supervisors.
This is a full-time position with a state-wide organization. Some irregular hours may be required based on event schedules. Some in-state travel may be required. A driver’s license is required. Potential travel via plane may be required and mileage will not be paid when air travel is determined to be the best mode of travel by supervisors.
The position offers medical, dental and vision to all staff and the opportunity to contribute to a retirement savings plan. Salary will depend on experience.
**Experience**:
Bachelor’s Degree preferred with at least 3 years of administration experience.
Word, Excel, PowerPoint at an accelerated level are required. You will not be considered without these.
Experience with nonprofit and working with member data bases a plus.
Must have dependable transportation and be dependable. This is a position where the team depends on the reliability and excellent organization of the person and we need someone who is dedicated.
Pay: $17.00 - $22.00 per hour
**Benefits**:
- 401(k)
- Dental insurance
- Health insurance
- Health savings account
- Paid time off
- Vision insurance
Schedule:
- 40 hours per week with some approved overtime. Some alternative and weekend schedules may occur depending on needs of the business. This will be communicated and planned ahead of time as much as possible.
Work Location:
- One location, in Fullerton office. No remote work is available for this position with current workload.
Work Remotely:
- No
Work Location: In-person
Pay: $18.00 - $22.00 per hour
**Benefits**:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
**Experience**:
- Administrative: 3 years (preferred)
Ability to Commute:
- Fullerton, CA 92835 (required)
Work Location: In person
