Current jobs related to Administrative Assistant - Calabasas - First Pointe Management Group

  • Executive Administrative Assistant

    4 weeks ago

    Calabasas, United States Axianta Financial Partners Full time $150 - $175

    Job DescriptionJob DescriptionOverviewWe are seeking an experienced Executive Administrative Assistant to join our team. The ideal candidate will provide high-level administrative support to an executive by handling information requests, performing clerical functions, and managing their calendar. Responsibilities- Manage an executive's calendar and set...

  • Administrative Assistant

    6 days ago

    Calabasas, United States Alta Hospitals Full time

    The Administrative Assistant provides both clerical and high level administrative support. Gathers, organizes and maintains information for efficient access, and develops and maintains spreadsheets and reports. Serves on several committees and prepares minutes, communicates policies and procedures, and secures clarification as needed. Coordinates and...

  • Administrative Coordinator

    1 day ago

    Calabasas, California, United States PrideStaff Full time

    PrideStaff Office Assistant Job DescriptionAs an Office Assistant at PrideStaff, you will be responsible for a variety of administrative tasks that support the smooth operation of our office. Your duties will include:Key Responsibilities:Generating reports and handling multiple projectsPreparing and monitoring invoices and expense reportsScheduling and...

  • Legal Administrative Coordinator

    3 weeks ago

    Calabasas, California, United States Law Firm Full time

    Job OverviewWe are looking for a Legal Administrative Coordinator to support our operations within the Law Firm. This role involves performing various clerical and administrative tasks that contribute to the overall efficiency and success of the firm.Key Responsibilities:Compose formal correspondence and other legal documentsOrganize and manage appointments...

  • Administrative Coordinator

    2 weeks ago

    Calabasas, California, United States Maverick Payments Full time

    Job SummaryMaverick Payments is seeking a highly skilled and experienced Executive Support Specialist to provide comprehensive administrative support to our executive team. This is a unique opportunity to join a fast-paced and growing company where you can thrive and further your career.Key ResponsibilitiesProvide administrative support to the executive...

  • Insomniac - Senior Administrative Coordinator

    3 weeks ago

    Calabasas, California, United States Insomniac Holdings, LLC Full time

    Job Overview:WHO ARE YOU?Are you passionate about live entertainment? Do you thrive in dynamic, creative settings? If so, we have an exciting opportunity for you! We are in search of a driven and proactive individual who possesses a deep appreciation for music and the live event atmosphere. If this resonates with you, continue reading...WHO ARE WE?Insomniac...

  • Administrative Coordinator for Executives

    3 weeks ago

    Calabasas, California, United States Maverick Payments Full time

    Job OverviewJoin Maverick Payments, a dynamic and rapidly expanding payment solutions provider, as we seek a dedicated Executive Assistant to support our executive team. In this role, you will play a crucial part in ensuring the smooth operation of our leadership's daily activities, contributing to a collaborative and innovative work environment.Key...

  • Chief Executive Officer's Administrative Partner

    3 weeks ago

    Calabasas, California, United States Stingray Direct Full time

    Position OverviewThe Chief Executive Officer's Administrative Partner will directly support the CEO in overseeing the daily functions of the executive office, ensuring efficient operations and aiding in strategic decision-making. This role involves managing the CEO's calendar and communications while executing various administrative responsibilities that...

  • Admin Assistant Legal

    1 month ago

    Calabasas, United States Law Firm Full time

    Job DescriptionJob DescriptionWe are seeking an Admin Assistant to join our team! You will perform clerical and administrative functions in our Law Firm in order to drive company success.Legal Experience PreferredResponsibilities:Draft correspondences and other formal documentsPlan and schedule appointments and eventsGreet and assist onsite guestsAnswer...

  • Senior Executive Assistant

    3 weeks ago

    Calabasas, California, United States Maverick Payments Full time

    Job OverviewJoin Maverick Payments, a dynamic and rapidly expanding payment solutions provider, as we seek a dedicated Executive Assistant to support our executive team. In this role, you will be an integral part of our organization, ensuring that our leaders can focus on strategic initiatives while you manage their administrative needs.Key...

  • Senior Office Assistant

    2 weeks ago

    Calabasas, California, United States Maverick Payments Full time

    Job SummaryMaverick Payments is seeking a highly skilled and experienced Executive Support Specialist to provide comprehensive administrative support to our executive team. This is a unique opportunity to join a fast-paced and growing company where you can thrive and further your career.Key ResponsibilitiesProvide administrative support to the executive...

  • Agency Management Administrator

    1 week ago

    Calabasas, California, United States Jobot Full time

    About UsWe are a leading insurance and benefits services company with over 30 years of experience. Our team of experts provides comprehensive solutions to our clients, focusing on risk management and customer service.Job DetailsWe are seeking a highly skilled Agency Management Administrator to join our dynamic team. This is a permanent hybrid role that...

  • Chief Executive Assistant

    3 weeks ago

    Calabasas, California, United States Maverick Payments Full time

    Job OverviewJoin Maverick Payments, a dynamic and expanding organization, and take the next step in your career as an Executive Assistant. Here, your contributions are recognized, and the workplace feels more like a family than just colleagues.About Us:Maverick Payments is a privately owned, full-service payment solutions provider based in California. We...

  • OfficeManager/ Artist Assistant/ Content Creator

    2 weeks ago

    Calabasas, United States Donna Isham Full time

    Office Manager/ Art Assistant Job DescriptionCompany: Find Artist and ComposerLocation:** In-person positionAbout Us:We are a busy, multifaceted production office seeking a dynamic individual to join our team. As an Office Manager/Executive Assistant/Content Creator, you will play a crucial role in managing administrative tasks, supporting our artistic...

  • Math Learning Center Director Assistant

    2 weeks ago

    Calabasas, California, United States Mathnasium Full time

    About the RoleWe are seeking a highly motivated and experienced individual to join our team as an Assistant Math Learning Center Director. As a key member of our leadership team, you will play a vital role in shaping the educational experience of our students and driving the success of our center.Key ResponsibilitiesStudent Assessment and Learning Plans:...

  • Office Assistant

    3 weeks ago

    Calabasas, United States PrideStaff Full time

    A local medical office environment is seeking a friendly, organized, and efficient Office Assistant to join the team. The ideal candidate will be the first point of contact and play a crucial role in ensuring the smooth operation of our office. This role requires excellent communication skills, a strong ability to multitask, and a commitment to providing...

  • OfficeManager/ Artist Assistant/ Content Creator

    3 weeks ago

    Calabasas, United States Donna Isham Full time

    Office Manager/ Art Assistant Job DescriptionCompany: Find Artist and ComposerLocation:** In-person positionAbout Us:We are a busy, multifaceted production office seeking a dynamic individual to join our team. As an Office Manager/Executive Assistant/Content Creator, you will play a crucial role in managing administrative tasks, supporting our artistic...

  • Executive Assistant

    1 month ago

    Calabasas, United States Maverick Payments Full time

    Job DescriptionJob DescriptionExciting Opportunities at Maverick Payments!Join our fast-paced, growing company and further your career with Maverick Payments, where you can thrive, your ideas are valued, and your colleagues feel more like family than coworkers!About Payments:Maverick Payments is a family-owned and privately held full-service payment...

  • Office Assistant

    4 weeks ago

    Calabasas, United States PrideStaff Full time $18 - $22

    Job DescriptionJob DescriptionA local medical office environment is seeking a friendly, organized, and efficient Office Assistant to join the team. The ideal candidate will be the first point of contact and play a crucial role in ensuring the smooth operation of our office. This role requires excellent communication skills, a strong ability to multitask, and...

  • Marketing Assistant

    1 week ago

    Calabasas, United States PlanetArt.com Full time

    Avanquest Strategic Sales & MarketingMarketing Assistant, Strategic Sales & MarketingCompany and Vision PlanetArt's vision is to be the leading seller of personalized and make-on-demand products worldwide. We provide consumers with unmatched tools and content and an unparalleled end-to-end customer experience that result in high-quality, meaningful finished...

Administrative Assistant

3 months ago

Calabasas, United States First Pointe Management Group Full time

**First Pointe Management Group (FPMG)** is not just a property management company, but a premier company that thrives for creativity, where innovation is rewarded. We specialize in acquiring, developing and management of rental housing and commercial properties. If you are looking for a rewarding career with a proven career path, FPMG is the place for you

We are seeking an established professional **Administrative Assistant - Construction** to handle a wide range of administrative and executive support-related duties.

**What You’ll Do**:
Assist in maintaining contracts and records relating to construction projects: architectural, engineering, and professional consulting services, specialty consultants and contractors
Prepare contacts, including exhibits
Provide administrative support to supervisor and construction team: handle preparation correspondence, e-filing, scanning, copying, process daily mail
Process RFI’s and change orders
Track certificates of insurance coverage and contractors’ state licenses
Process and submittal of billing schedules
Track lien releases/lien waivers
Must understand contract, lien rights, subcontractor’s COI
Update reports, including construction contracts, changes, insurance. Create new excel spreadsheets as requested.

Act as a point of contact, when requested for vendors
Collect information and perform data entry

**What You'll Bring**:
Bachelor's degree required or equivalent work experience
Minimum 3+ years of residential/commercial construction industry experience
Must exercise considerable judgment and discretion involving confidential information
Must have excellent time management and organization skill
Must be detail oriented and able to multi-task and prioritize workload
Excellent verbal and written communication skills
Able to perform duties with little supervision
Demonstrate integrity on personal as well as professional level
Able to meet goals and deadlines

**Our Benefits That Will Benefit You**:
We encourage a vibrant and fun work environment and growth opportunities.

FPMG provides eligible employees (and their families) with an opportunity to enroll in a variety of benefit programs, including medical, dental and vision insurance. We also provide a robust Employee Assistance Program for employees and some family members. Employees can enroll in our company’s flexible spending accounts, retirement savings plans, life, disability insurance and long-term care programs. Employees will accrue up to 80 hours annually of vacation and California paid sick leave. Will also enjoy nine paid holidays throughout the calendar year. #HP1

If you are looking for a rewarding career with a proven career path and a fun working environment, this is the place for you