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Accountant
4 months ago
**Accountant**
**Archbishop Wood High School**
**655 York Road**
**Warminster, PA 18974**
**Position Summary**
This position manages financial planning, accounting, and reporting, compliance with financial policies, fund management and local review of payroll and benefits. The position requires collaboration with the school’s President and other members of the school staff as well as with staff of Educational Financial Services of the Archdiocese of Philadelphia. Periodic reporting on the budget, financial statements and other issues to the school’s Board is also an essential function of the position.
**Responsibilities**:
**Financial Planning**
- Functions as a key member of the President’s Leadership team providing advice on business issues, monitoring budgets, and providing long range financial planning.
- Collaborates with the board and the school administration in the financial planning necessary to meet objectives for enrollment management, development and fund-raising, personnel planning, technology planning, and facility planning.
- Develops and monitors key business metrics to assist the President and the Board to ensure that the school is on target to achieve goals and objectives.
- Proactively analyzes business operations to make recommendations to improve efficiency, reduce costs, and strengthen operations.
**Budgeting**
- Prepares, on a timely basis, budgets that aligns with the school’s long
- term plans in conjunction with the President and the Board Finance Committee.
- Ensures that the budget follows instructions from Educational Financial Services and that estimates are reasonable and sound.
- Ensures that key stakeholders at the school are involved in the budgeting process, including the President, Principal, Department Heads, Admissions Director, Director of Institutional Advancement (DIA), Maintenance Supervisor and other personnel as needed.
- Responsible for analyzing the need for tuition assistance and properly budget for funding to ensure that enrollment goals are achieved.
**Accounting, Reporting and Daily Operations**
- Records, classifies, and summarizes financial transactions in the accounting system in accordance with policies and procedures and generally accepted accounting principles.
- Assists the DIA with the proper classification of pledges and gifts. Reconciles the sub-ledger for development to the general ledger and resolves differences with the Director of Institutional Advancement.
- In the absence of the tuition officer, collects and records school tuition payments. Supervises the management of grants and scholarships, ensuring proper funding for the amount recorded on student accounts.
- Develops requests for proposals for key school purchases. Develops a Purchase Order system or other controls to ensure that all purchases are properly authorized.
- Promptly reports all insurance claims and collaborates with local personnel and Archdiocesan personnel to follow up on all claims.
- Reviews and codes invoices daily and forwards them to accounting clerk for recording in the accounting system, manages accounts payable and cash flow.
- Manages files and records in accordance with record retention guidelines.
- Prepares and reviews monthly and annual financial statements and supporting schedules. Provides a variance analysis with all financial statements for the President and the Board and develops an action plan to address these variances.
- Prepares the school’s annual financial report and cooperates with external auditors for the annual examination of the school’s financial records.
**Financial Controls**
- Understands and enforces financial policies and procedures established by the Office of Catholic Education. Recommends additional local policies needed to help operate the school and safeguard assets and ensure transparency of business operations.
- Ensures that individuals handling funds at the school level understand and implement internal controls established for funds management.
- Reports irregularities and suspected fraud to the Chief Financial Officer for Education or to another official at the archdiocese.
**Funds Management**
- Collects, deposits funds and records transactions in the accounting system on a timely basis.
- Monitors and reconciles all bank and investment statements to the general ledger of the accounting system monthly.
- Ensures the proper management and documentation of unrestricted, temporarily restricted, and permanently restricted funds in accordance with generally accepted accounting procedures.
- Allocates the annual budget properly to each month and ensures that cash flow is adequate to ensure smooth operations.
**Qualifications and Requirements**:
- BS in Accounting required.
- MBA preferred.
- CPA is a plus.
**Other Skills**
- Strong interpersonal skills, ability to communicate and manage well at all levels of the organization. Must have the executive presence to maintain the confidence of the school’s board
