Current jobs related to Attendance Secretary - Glendale - Glendale Elementary School District

Glendale Elementary School District

**Attendance Secretary**

**Purpose Statement**

The job of Attendance Secretary is done for the purpose/s of collecting and maintaining student
attendance information at the assigned site; meeting district, state and federal requirements relating to
attendance processes including parent notification; preparing and distributing attendance reports and
materials; and providing clerical support at school site.

**Essential Functions**

Communicates with parents, students, staff, etc. in person, by telephone or letter for the purpose of
providing information on a variety of attendance issues and meeting district and state absence
notification requirements.

Ensures accuracy of attendance records, including verification of forgeries and truancies for the
purpose of complying with State laws governing attendance accounting.

Evaluates situations (e.g. involving other staff, students, parents, the public, etc.) for the purpose of
taking appropriate action and/or directing to appropriate personnel for resolution.

Maintains a variety of attendance records, schedules, and files (manual and computer) (e.g. contact and
telephone logs, memos, etc.) for the purpose of documenting and/or providing reliable information.

Perform detailed student scheduling data entry functions (e.g. multiple period student placement and
changes, etc.) for the purpose of tracking student safety, attendance, and data achievement.

Prepares a variety of reports and written materials (e.g. standardized and special attendance reports,
letters to parents, etc.) for the purpose of conveying information regarding school and/or district
activities and procedures.

Processes documents and materials (e.g. withdrawal grades; attendance records, etc.) for the purpose
of disseminating information to appropriate parties.

Responds to inquiries from a variety of individuals (e.g. staff, parents, probation officers, other schools,
and/or students, etc.) for the purpose of providing information and/or direction as may be required.

**Other Functions**

Monitors students referred for illness or disciplinary action for the purpose of ensuring student welfare
and maintaining a secure office environment.

Performs other related duties as assigned for the purpose of ensuring the efficient and effective
functioning of the work unit.

**Job Requirements: Minimum Qualifications**

**Skills, Knowledge and Abilities**

SKILLS are required to perform multiple tasks with a potential need to upgrade skills in order to meet changing job
conditions. Specific skill based competencies required to satisfactorily perform the functions of the job include:
records; performing basic bookkeeping and record keeping; adhering to safety practices. Bilingual in
English/Spanish preferred.

Attendance Secretary

KNOWLEDGE is required to perform basic math, including calculations using fractions, percents, and/or ratios; read
a variety of manuals, write documents following prescribed formats, and/or present information to others; and
understand complex, multi-step written and oral instructions. Specific knowledge based competencies required to
satisfactorily perform the functions of the job include: concepts of grammar and punctuation; office methods and
practices; business telephone etiquette.

ABILITY is required to schedule activities and/or meetings; gather, collate, and/or classify data; and use job-related
equipment. Flexibility is required to work with others in a variety of circumstances; work with data utilizing defined and
similar processes; and operate equipment using defined methods. Ability is also required to work with a wide diversity
of individuals; work with a variety of data; and utilize specific, job-related equipment. Some problem solving may be
required to identify issues and select action plans. Problem solving with data may require independent interpretation;
and problem solving with equipment is limited. Specific ability based competencies required to satisfactorily perform
the functions of the job include: being attentive to detail; meeting deadlines and schedules; adapting to changing
work priorities; maintaining confidentiality; displaying patience and a sense of humor; and working as part of a team;
working with constant interruptions; adapting to changing work priorities.

**Responsibility**

Responsibilities include: working under direct supervision using standardized routines; providing information and/or
advising others; operating within a defined budget. Utilization of resources from other work units may be required to
perform the job's functions. There is a continual opportunity to impact the organization’s services.

**Work Environment**

The usual and customary methods of performing the job's functions require the following physical demands:
occasional lifting, carrying, pushing, and/or pulling, some stooping, kneeling, crouching, and/or crawling and
significant fine finger dexterity. Generally the job requires