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Part-time Regional Administrative Manager Northeast
4 months ago
**Part-Time Regional Administrative Manager Northeast**
**Department**:Programming
**Reports to**:Northeast Regional Executive Director
**Location**:TBD, near Scranton, PA
**FLSA Status**: Part-time, Non-Exempt. Part-time is 30 hours and will work a flex-schedule, 5 days a week.
**Position Summary**:
Special Olympics Pennsylvania (SOPA) is embarking on an exciting reorganization and seeks an enthusiastic person to oversee athlete and volunteer administration within newly formed Northeast Region, which includes Lackawanna, Luzerne, Pike, Susquehanna, Wayne and Wyoming Counties. This position will be responsible for providing superior customer service to athletes (individuals with intellectual disabilities) and/or their families as well as volunteers throughout their registration, onboarding, and training. Once registered, the administrative manager will ensure athletes and volunteers are activated locally.
**Key Responsibilities**:
- Athlete Recruitment:
- Ensure registration requirements are met in a timely matter to include processing of medical.
- Provide customer support.
- Connect athlete with site to ensure activated locally.
- Volunteer Recruitment:
- Ensure registration requirements are met in a timely matter to include background clearances as well as trainings.
- Provide customer support.
- Connect volunteer with site to ensure activated locally.
- Assist with transition of Class B volunteer, someone with casual or limited contact with athletes, to Class A volunteer, someone who is or may be in immediate contact with athletes.
- Athlete and Volunteer Retention:
- Call or mail athletes and volunteers who remain expired after allotted time
- Other related duties as assigned such as but not limited to:
- Financial record keeping.
- Contract and insurance management.
- General office duties to include meeting set-up and coordination for all Leadership Teams, and other meetings as needed.
- Managing office day-to-day needs (i.e., supplies, mail management, etc.)
**Qualifications**:
- Excellent customer service skills and ability to professionally, cheerfully, and calmly communicate with all constituents to include staff, volunteers, athletes, and families.
- Proven experience to effectively communicate both verbally and in writing.
- Ability to work with others assuring a professional demeanor is always maintained.
- Strong experience and comfort in computer software use to include but not limited to Microsoft programs.
- Proven experience in project and/or task coordination.
- Ability to multi-task and meet deadlines.
**Minimum Requirements**:
- 20 hours per week and office hours per M-F days are flexible.
- High school degree is required; Associates degree in office administration, similar training or proven experience preferred.
- Criminal history check and fingerprinting is required of all SOPA employees during the course of their employment. Your employment is conditional, pending the results of the background check.
**APPLICATION INSTRUCTIONS**
No phone calls will be accepted. Resumes sent for positions other than this posting will not receive a response. Communications from recruiters will not be acknowledged.
Special Olympics Pennsylvania is proud to be an equal opportunity employer. We do not discriminate on the basis of race, color, religion, sex, gender identity or expression, national origin, political affiliation, sexual orientation, marital status, disability, neurodiversity, age, parental status, socio-economic background, military service, or any other characteristic or status protected by applicable law.
We strive to create a workplace that reflects the communities we serve and where everyone feels empowered to bring their full, authentic selves and can do their best work.
**ORGANIZATION DESCRIPTION**
**Job Type**: Part-time
Pay: $19.00 per hour
**Benefits**:
- 401(k)
Schedule:
- Weekends as needed
**Experience**:
- Administrative experience: 1 year (preferred)
- Microsoft Office: 1 year (required)
Work Location: In person
