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Accounting Clerk

4 months ago

Naples, United States City of Naples, FL Full time

**GENERAL DESCRIPTION OF DUTIES**:
The purpose of this classification is to perform routine to moderately complex accounting work for an assigned department of the City. Areas of responsibility include, but are not necessarily limited to, payroll preparation, accounts payable, accounts receivable, and purchasing accounting. Work includes entering data into automated accounting systems, processing vendor payments, processing purchase orders, reconciling statements and accounts, and preparing records and reports for financial reporting.

**EMERGENCY RESPONSE STATEMENT**

**The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. **Other duties may be required and assigned.**
- Enters a variety of financial data into computer records as applicable to assigned department, such as payroll, purchasing, budget, etc.; enters financial data into ledgers, logs, journals, and hard copy accounting records as directed.
- Processes payments of accounts receivable; receives cash, checks and credit card payments over the phone for utility payments, parking citations, and A/R accounts such as dock rent, retiree health and dental insurance, special assessments.
- Processes daily cash receipts; receives/records check free utility payments, wire transfers from the state, Collier County, and other government organizations, beach parking meter cash and coin change, franchise fees, natural gas and propane utility taxes, and all other incoming City funds.
- Processes returned checks; handles NSF checks, stop payment checks, uncollected hold checks, checks missing signatures and/or any other check related issues; follows proper procedure to resolve issue, including recording check in the returned checks book, mailing out letters to the person whose check was returned, calling and/or notifying the proper City department to which the check was returned followed by documenting and re-depositing the returned check as necessary.
- Processes accounts payable, when applicable to assigned department; includes researching and resolving discrepancies concerning purchase orders and balances. Conducts preliminary check runs; ensures proper alignment; monitors check runs; distributes checks for mailing; runs final check registers.
- Processes payroll when applicable to assigned department; includes printing checks, initiating direct deposits, and processing payroll deductions.
- Develops various spreadsheets for routine and special reporting purposes.
- Generates various routine records and reports related to department functions; distributes such to appropriate departments/persons for review.
- Creates files for new accounts, vendors, and/or employees as applicable to assigned department; maintains department filing system, i.e., purchase orders, personnel, vendor payments.
- Performs follow up as required for completion of tasks, i.e., contacting vendors for invoicing, gathering data for payroll processing, contacting delinquent accounts, updating account/vendor information.
- Processes payments received; prepares deposits; initiates stop payments as applicable to assigned department.
- Writes receipts for payments received; distributes and/or files as per department procedures.
- Reviews and analyzes financial accounts, transactions, records, deposits, and related accounting processes for completeness and accuracy; edits and/or makes adjustments as necessary.

**PERFORMANCE APTITUDES**
- ** Data Utilization**: Requires the ability to review, classify, categorize, prioritize, and/or analyze data. Includes exercising discretion in determining data classification, and in referencing such analysis to established standards for the purpose of recognizing actual or probable interactive effects and relationships.
- ** Human Interaction**: Requires the ability to exchange information for the purpose of clarifying details within well established policies, procedures and standards.
- ** Equipment, Machinery, Tools, and Materials Utilization**: Requires the ability to operate, maneuver and/or control the actions of equipment, machinery, tools, and/or materials used in performing essential functions.
- ** Verbal Aptitude**: Requires the ability to utilize a wide variety of reference, descriptive, and/or advisory data and information.
- ** Mathematical Aptitude**: Requires the ability to perform addition, subtraction, multiplication and division; ability to calculate decimals and percentages; may include ability to perform mathematical operations with fractions; may include ability to compute discount, interest, and ratios; may include ability to calculate surface areas, volumes, weights, and measures.

**MINIMUM QUALIFICATIONS**:
EDUCATION & EXPERIENCE:

- High school diploma or GED
- Two (2) years progressively responsible experience in bookkeeping/accounting functions using automated accounting systems, preferably in a customer service environment
- Any equivalent combination of education, training