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Junior Administrative Analyst
3 months ago
**Company Description**
- ** Application Opening**:April 30, 2024
- ** Application Deadline**:May 2, 2024
- ** Compensation Range**:$75,608 - $91,936
- ** Recruitment ID**:RTF0145602-01147726 (145603)
**APPOINTMENT TYPE**: Temporary Exempt: This position is excluded by the Charter from the competitive Civil Service examination process and shall serve at the discretion of the Appointing Officer.
- The duration of the appointment shall not exceed 36 months.
**WHO ARE WE?**
San Francisco Public Utilities Commission (SFPUC)
Headquartered in San Francisco, we have 2,300 employees operating across eight counties serving more than 2.7 million customers in the San Francisco Bay Area - 24 hours per day, 365 days per year.
**Our Mission**: To provide our customers with high quality, efficient, and reliable water, power, and wastewater services in a manner that values environmental and community interests and sustains the resources entrusted to our care.
**Our Vision**: We are an innovative utility leader, recognized for excellent results in service, safety, stewardship, and inclusiveness.
We are proud of our infrastructure and programs, but most importantly, we value our highly qualified and dedicated workforce which ensures that this vision becomes a reality.
**Job Description** Project Name**:Environment Management System (EMS)/Project
**Position Description**:
This position performs various technical and administrative support duties related to the Environment Management System (EMS) Project.
The Collection System Division (CSD) of Wastewater Enterprise (WWE) retains multiple records in an electronic document management system, Microsoft SharePoint software. These records include internal audit records; versions of revised policies, procedures, and work instructions; records stored in databases including training, maintenance system, laboratory system, chemical inventory system, distributed control system, etc. instrument maintenance records; Personnel files, all completed data forms; and other documentation. External records include contracts, permits, and other documents that are provided by outside sources. The purpose of this project is to define the steps that WWE follows to ensure that all relevant records are properly identified, collected, indexed.
**Essential Duties and Responsibilities**:
- Codes and indexes documents, records, and correspondence. Methods may include color code, terminal digit, numerical, alphabetical and/or chronological order to ensure proper filing and ready access of data.
- Disseminates information and answers inquiries by communicating with the public, departmental personnel, and other departments.
- Explains and interprets existing laws, regulations and administrative policies governing the activities of the assigned office to the general public and other City personnel.
- Checks and reviews a variety of documents for completeness and accuracy.
- Files, maintains, and retrieves documents, records, and correspondence in accordance with established procedures.
- Works closely with divisional managers and supervisors in identifying uploading records.
- Organizes labeling and indexing all related documents in accordance with WWE and Collection System Division policy.
- Provides recordkeeping quality assurance for division-wide consistency.
- Implements and supports document management transition into SharePoint.
- Disseminates information and answers inquiries to all WWE Collection System Division staff regarding all related SharePoint documents.
- Files, maintains, and retrieves documents in accordance with established procedures.
- Assists all divisional managers and supervisors with all related SharePoint matters.
- Uploads all SharePoint content and storage and preservation of all related documents.
**Work Location**:
- 3801 3rd Street, Suite 600, San Francisco, CA 94107
**Work Schedule**:
- 7:00 a.m. - 4:00 p.m., Monday - Friday (On-Site only)
**Qualifications**
If you are interested in a job like this, we are looking for people that have the following:
**Education**:
Possession of a baccalaureate degree from an accredited college or university
**Substitution**:
May substitute up to 2 years of the required education with qualifying full-time, professional-level experience in budget analysis, financial analysis and reporting, legislative/policy analysis, data analysis, or contract/grant administration. One year (2,000 hours) of qualifying experience will be considered equivalent to 30 semester/45 quarter units.
**Desirable Qualifications**:
- Intermediate Knowledge with SharePoint.
- Experience with Maximo Purchases and Reporting.
- Experience with Pre-treatment Information Management System (PIMS).
- Experience with F$P PeopleSoft Financials.
- Excellent communication and interpersonal skills & Strong customer service.
- Experience working in a collaborative team-oriented environment.
- Experience using Microsoft Outlook, Word, Excel, Access, and PowerPoint.
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