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Program Assistant-business and Finance

4 months ago

Dover, United States Delaware State Education Association Full time

**DELAWARE STATE EDUCATION ASSOCIATION**

**Affiliated with the National Education Association**

**PROGRAM ASSISTANT - BUSINESS AND FINANCE SUPPORT VACANCY NOTICE**

The Delaware State Education Association is seeking applicants for the position of full-time Program Assistant - Business and Finance which is based in its Dover, DE office. This position provides support for the day-to-day business and finance operations of DSEA with a priority emphasis on accounting and bookkeeping. The primary responsibility of the position is to provide ongoing administrative support for daily accounting tasks that will support our financial team. In addition, the position will provide general administrative support to DSEA as needed and time permits.

**Knowledge, Skills and Abilities**

**Essential Functions**

Essential functions/responsibilities of the position include the following. Other duties may be assigned to meet the needs of the Association.

1. **Finance DSEA **- Performs financial responsibilities as follows:
Ø Prepares monthly closing journal entries

Ø Prepares monthly bank reconciliations

Ø Entry of accounts payable

Ø Performs account analysis

Ø Assists in audit and tax preparation support schedules

Ø Assists in support of related local association Presidents and Treasurers

2. **Finance DSEA Advocacy Fund - **Performs financial responsibilities as follow:
Ø Entry of accounts payable

Ø Prepares monthly bank reconciliations

3. **General and administrative support for Chief Operations Officer**

Ø IRS form 1099-M

Ø Executive Board Stipend Letters

4. **Other duties **- Performs additional duties as assigned:
Ø Provides general operational support by answering phones and providing general receptionist support in a backup capacity to Program Assistants as needed

Ø Provide clerical support for major projects as approved by Asst. Executive Director/Chief Operations Officer

Ø Performs other duties as assigned by the Executive Director or Asst. Executive Director/Chief Operations Officer

**Minimum Qualifications**
- Three to five years of proven work experience as an Accounting Assistant
- Knowledge of bookkeeping and accounting best practices and standards
- Familiarity with finance regulations
- Strong math skills and the ability to identify numerical errors
- Pays strict attention to detail
- Proven experience with MS Excel and accounting software (e.g. QuickBooks, PeopleSoft)
- Organization skills
- Ability to handle sensitive, confidential information
- Associate degree in Accounting, Finance, or relevant field - preferred

**Salary & Benefits**

The successful applicant will be hired pursuant to the Delaware Staff Organization Collective Bargaining Agreement.

**Application Deadline**: June 18, 2024

Laura Rowe, Chief Operations Officer / Assistant Executive Director/

Delaware State Education Association

136 East Water Street

Dover, DE 19901

Pay: $29,749.00 - $57,245.00 per year

**Benefits**:

- 401(k)
- Dental insurance
- Flexible spending account
- Health insurance
- Life insurance
- Paid time off
- Retirement plan
- Vision insurance

Schedule:

- Monday to Friday
- Weekends as needed

**Education**:

- Associate (required)

**Experience**:

- accounting assistant: 3 years (preferred)

Work Location: In person