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Administrative Assistant/receptionist

4 months ago

Santa Maria, United States Broadway Carpet Company, Inc. Full time

**Administrative Assistant/Receptionist**

**Job Overview**:
Help run the business and keep the office organized. Needed for a variety of jobs, from office assistant to secretary. Must be able to handle many moving parts and challenging situations at once.

**Responsibilities and Duties**:

- Greet clients and make them feel comfortable, both in person and over the phone
- Arranging & Scheduling appointments, meetings, and events
- Filing & Organizing documents; as well as, Data Entry
- Processing, Typing, Editing, and Formatting Reports and Documents
- Monitoring office supplies and ordering replacements
- Preparing and arranging Work Orders
- Maintain and ensure client records are up to date
- Preparing facilities and arranging refreshments for events (If Required)
- Verify that orders are placed as necessary to ensure supplies are available at all times
- Invoicing, Converting Estimates to Invoices, Work Orders, as well as, creating Estimates/Quotes
- Monthly Reports, Reconciliation, Bank Statement Reports, Etc.
- Submit and reconcile expense reports

**Education and Experience Requirements**:

- High-School Diploma or GED
- 1-2 Year(s) of Office Administration, Administrative Assistant, Receptionist, Secretarial Work, or Related Training

Administrative Industry
- Bilingual (English & Spanish -preferably)

**Requirements and Skills**:

- A critical skill to have, ‘verbal communication’. Must interact w/ employer, staff, and clients; either in person or on the phone
- Basic math and accounting skills
- Self-motivated, organized, and detail-organized
- Knowledgeable in MS Office/MS Excel and MS PowerPoint
- Knowledgeable at office equipment, like printers and fax machines
- Attention to detail and problem-solving skills
- Time Management skills and the ability to prioritize work
- Exceptional filing, record keeping, and organizational skills
- Ability to liaise internally and externally on administrative matters
- Advanced proficiency in managing documents, spreadsheets, and databases
- Working knowledge of printers, copiers, scanners, and fax machines
- Proficiency in appointment scheduling and call forwarding systems
- Excellent written and verbal communication skills

Pay: $20.00 - $30.00 per hour

Expected hours: 40 per week

**Benefits**:

- Employee discount
- Flexible schedule

Schedule:

- 8 hour shift
- Monday to Friday
- Weekends as needed

**Experience**:

- Customer service: 2 years (required)

Work Location: In person