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Transportation & Administrative Coordinator

4 months ago

West Chester, United States Eldredge, Inc. Full time

Eldredge is hiring We are seeking a full-time Transportation & Administrative Coordinator to join our team

Eldredge, Inc. is a transportation and waste management company in West Chester, PA specializing in industrial and commercial clients in the mid-Atlantic region and nationwide. Some of our services include, but are not limited to: waste management, transportation, disposal, remediation and treatment processes, environmental consulting, field services, reporting, and compliance.

As a Transportation & Administrative Coordinator you will collaborate with internal and external contacts, manage paperwork to perform required data entry, monitor dispatch inbox and associated schedule, provide communications, and support overall customer service and operational efficiency. This is an hourly, overtime available position reporting to our office in West Chester Monday-Friday. 40 hours guaranteed with benefits. Flexible schedule available after onboarding. Opportunities for advancement, career growth, and compensation adjustments available in the first year and beyond. Generous employer match with our 401K program.

**Responsibilities**:

- Review and process incoming paperwork, ensuring accuracy and completeness prior to data entry
- Data entry into internal waste shipping and Oil Plant database systems
- Manage project paperwork, compiling information for managers or billing purposes
- Monitor dispatch associated inbox, forwarding and/or replying as appropriate while communicating to required internal contacts
- Coordinate Transportation schedules, metrics in Excel
- Assist billing with questions on job data entry to ensure accurate customer invoicing
- Assist with supporting documentation from projects and entry of necessary information into designated Pay Roll system
- Support external Transportation Department communications, liaising with vendors, customers, or contacts as directed
- Management of Transportation technology devices and associated accounts for Eldredge Drivers/Transportation Team members
- Miscellaneous reports, such as waste reporting, for particular projects. Providing research and resolving internal needs for information
- Ensure safety by adhering to environmental health & safety policies and procedures and identifying any potentially unsafe conditions or actions to the Technical Service Manager

**Qualifications**:

- College degree and/or equivalent work/technical experience
- Excellent interpersonal, communication, and analytical skills
- Accurately enter and manipulate data, maintain a reasonable error rate as determined by departmental standards
- Ability to multi-talk and handle dynamic workflow, varying workloads
- Must showcase proficient computer and technology skills including capabilities in Microsoft Excel, Word, Outlook, & associated products
- Detail Oriented with good listening skills and retention/memory
- Initiative to follow-up on pending issues
- Effective oral, written, and telephone skills
- Willingness to gain knowledge of federal, state, and local regulations
- Work within scope of job requirements

**Working Environment**:

- Work is usually performed in the office, reporting Monday-Friday
- Requires sitting/standing for prolonged periods; focused work on computer screens
- Travel is not anticipated

Pay: $20.00 - $25.00 per hour

Expected hours: 40 - 55 per week

**Benefits**:

- 401(k)
- 401(k) matching
- Dental insurance
- Flexible schedule
- Health insurance
- Paid time off
- Professional development assistance
- Referral program
- Vision insurance

Schedule:

- 10 hour shift
- 8 hour shift
- Day shift
- Monday to Friday

Work Location: In person