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Office Administrative Assistant Part-time
4 months ago
We are looking for a competent Office Assistant to help with the organization and running of the daily administrative operations of the company.
**What does an office assistant do?**
**What makes a good Office Assistant?**
A good Office Assistant needs to have excellent organizational skills and a great eye for detail so nothing falls through the cracks, but they also must be able to work well with others and clients. They often use critical thinking when making decisions independently, which is helpful during busy times.
**Responsibilities/Duties**:
- Organize office and assist Tax Preparers in ways that optimize procedures
- Sort and distribute communications in a timely manner
- Create and update records ensuring accuracy and validity of information
- Happily welcome clients to the office
- Schedule appointments and keeping the office on schedule
- Monitor level of supplies and handle shortages
- Coordinate with preparers to ensure compliance with established policies
- Maintain trusting relationships with suppliers, clients and colleagues
- Resolve office-related malfunctions and respond to requests or issues
- Using basic office equipment like copiers, faxes, and scanners
- Checking in with prepares to see if assistance is needed
- Taking calls from clients and delivering messages to preparers in a timely manner
- Help maintain files to keep track of important documents, manage supply inventory, and perform data entry as required
- Overseeing clerical tasks, such as sorting and sending mail
**Qualifications**:
- 5 year minimum of customer/client service
- Warm personality with strong communication skills.
- Ability to prioritize and multitask
- Flexibility and the ability to prioritize new tasks as they come in
- Excellent written and verbal communication skills
- Analytical abilities and aptitude in problem-solving
- Strong attention to detail
- Excellent organizational and time management skills
- Perform receptionist and data entry duties when needed
**Job Type**: Part-time
Pay: $17.00 per hour
Application Question(s):
- Are you willing to reliably commute to Moreno Valley, CA 92553 for a part time position?
**Experience**:
- Customer service: 5 years (required)
- Data entry: 3 years (required)
Work Location: In person
