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Administrative Analyst Ii

4 months ago

Oakland, United States City of Oakland, CA Full time

**The Position**:
**Recruitment Reopened**

Original filing period: 01/11/2024 - 01/28/2024
- Reopened for filing: 05/13/2024 - 05/17/2024
- The City of Oakland is an equal opportunity employer that values workforce diversity, inclusion, and equity. Oakland has a long history of activism around issues of justice and equity. Both oppression and this resistance to oppression have shaped the city’s historical roots and the lives of its residents to this day. As public servants in one of the most diverse cities in the nation, we strive to develop employees who understand the harm and impacts of systemic inequity to create lasting, meaningful outcomes for everyone. Oakland strives to establish an environment that embraces the richness of culture, community, and individualism of employees._

The City of Oakland is recruiting to fill multiple Administrative Analyst II vacancies within various departments including, but not limited to, the Human Resources Management (HRM), Housing & Community Development (HCD), Information Technology Department (ITD), Oakland Public Library (OPL), Oakland Public Works (OPW), Oakland Police Department (OPD), Planning and Buildings Department (PBD), and Economic & Workforce Development (EWD).

Situated at the heart of the Bay Area, the City of Oakland is a vibrant, diverse, and exciting place to work. It is easily accessible, at the forefront of Race and Equity work, and a full-service organization with many innovative community services. Your unique experiences will be an important contribution to our success. As an Administrative Analyst II you will be an integral member of the department’s administration team and you will be key in developing innovative processes and procedures.

We are looking for someone who**:

- ** Is proficient in Microsoft 365 products**: Administrative Analysts use Microsoft Word and Excel to prepare complex reports.
- ** Possesses strong analytical skills**: You will be responsible for developing, monitoring, and analyzing complex budgets, and making recommendations.
- ** Can write well, using proper grammar and syntax**: You will be responsible for writing policies and procedures for departmental operations.
- ** Has demonstrated experience in quality assurance and performance management**: Your knowledge of complex administrative processes will allow you to coordinate functions and activities between departments and outside agencies.

**What you will typically be responsible for**:

- Assisting in monitoring budget development and administration.
- Developing and administering departmental grant programs.
- Participating in departmental recruiting, classification, training, payroll, employee relations, and personnel rules and regulations administration.
- Supervising and evaluating assigned personnel in administrative, personnel, payroll, and assigned program functions.
- Participating in the development of policies and procedures for departmental operations.
- Preparing and analyzing complex reports
- Coordinating functions and activities between departments and outside agencies.

To see the full job description for this position click here:

- Administrative Analyst II
- **A few reasons you might love this job**:

- Your work will have a direct impact on the City’s ability to provide important public services to a community with a rich and dynamic history.
- You will work in a fast-paced, varied, and challenging environment.
- You will have the opportunity to build collaborative working relationships with City partners.

**A few challenges you might face in this job**:

- Handling multiple tasks with competing and critical deadlines can be difficult.
- You will be working as a part of a team and this can yield a variety of unknown or unexpected experiences.
- There is a specific budget and you may have to work with limited staff.

**Competencies Required**:

- **
Analyzing & Interpreting Data**: Drawing meaning and conclusions from quantitative or qualitative data
- ** Critical Thinking**: Analytically and logically evaluating information, propositions, and claims
- ** Fact Finding**: Obtaining facts and data pertaining to an issue or question
- ** Reading Comprehension**: Understanding and using written information
- ** Legal & Regulatory Navigation**: Understanding, interpreting, and ensuring compliance with laws and regulations
- ** Attention to Detail**: Focusing on the details of work content, work steps, and final work products
- ** Displaying Ownership and Accountability**: Holding self and others accountable for measurable high-quality, timely, and cost-effective results.
- ** Establishing Credibility**: Doing what one commits to doing and respecting the confidentiality of information and concerns shared by others.
- ** Innovative Problem Solving**: Identifying and analyzing problems in order to propose new and better ways of doing things
- ** Oral Communication**: Engaging effectively in dialogue
- ** Writing**: Communicating effectively