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Executive Assistant
4 months ago
Job Type: Officer of Administration
- Regular/Temporary: Regular
- Hours Per Week: 35
- Salary Range: $70,000 - $85,000
- The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting._
Position Summary
**Responsibilities**:
- Provide executive-level support for the department Chair and senior administrators; resolving problems independently, relieving the Administrators of matters of detail.
- Screen all incoming calls, mail and visitors.
- Handle or redirect contacts and communications not requiring the immediate and personal attention of the Chair and senior leadership.
- Draft and initiate correspondence; and maintain confidential files.
- Manage the Chair's calendar, using sound judgment in determining priorities and overseeing all engagements and extensive travel schedule.
- Coordinate and assist in gathering resource information for meetings and presentations and ensure adequate supplies.
- Prepare reports and presentation materials.
- Take and manage manuscripts, journals and correspondence.
- Prepare financial expenditure reports and monitor for timely processing; maintain monthly expense spreadsheet with itemized transactions.
- Responsible for investigating and obtaining explanations of problematic situations and discrepancies.
- Assist with coordinating and organizing departmental conferences and events.
- Maintain follow up on important projects and assignments.
- Act as liaison between the Chair's office and other departments within the hospital/university and other institutions.
- Work with faculty and staff to provide information as needed.
- Perform additional related duties as assigned.
Minimum Qualifications
- Bachelor’s degree or equivalent in training and experience, with at at least three years of related experience- Strong interpersonal and organizational skills are required, as well as the ability to exercise initiative and sound judgment- Ability to think and write clearly and to edit material accurately- Ability to work under pressure, meet deadlines and handle highly confidential information and material- Ability to handle multiple projects simultaneously and to prioritize tasks while maintaining responsibility for timely execution- Excellent writing, proofreading and editing skillsPreferred Qualifications
- Knowledge of medical terminology
Other Requirements
- Successful completion of applicable compliance and systems training requirements
Equal Opportunity Employer / Disability / Veteran
Columbia University is committed to the hiring of qualified local residents.
