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Office Coordinator
3 months ago
Overview:
To be part of our organization, every employee should understand and share in the YNHHS Vision, support our Mission, and live our Values. These values - integrity, patient-centered, respect, accountability, and compassion - must guide what we do, as individuals and professionals, every day.
Reports to the Director/Manager of Spiritual Care and responsible for a variety of duties associated with the activities and function of a multi-staff department. Interfaces with hospital staff and the public to communicate spiritual care needs and requests. Monitors and attends to staff office needs in order to support a functioning department. Coordinates chapel services and acts as a liaison with community clergy. Monitors Kronos swipes and approves payroll. Reviews and manages non-salary operating budget. Manages and schedules the hospital 24/7 On-Call coverage. Provides administrative support for the department's Clinical Pastoral Education programs. Provides administrative support to the Director/Manager.
EEO/AA/Disability/Veteran
**Responsibilities**:
1. Administrative Support and Spiritual Care Customer Service: Receives calls and delegates chaplain visit requests; Updates staff unit assignments; Prepares Baptism certificates; Monitors spiritual care supplies; Prepares bulletins and publicizes religious services; Processes clergy visitor identification badges; Provides administrative support for community programs.
- 2. Office Management: Review and submit Kronos staff hours; Manages office operations, including financial management, facilities management, purchases office supplies, maintenance of departmental and staff files; Compile and processes Medicare Reimbursement information for hospital reimbursement; Provides Respirator Fit Testing for department staff; Maintain department library; Performs other related duties as required by the Director/Manager.
- 2.1 10
- 4. Casual/Chaplaincy On-Call System: Prepares and maintains on-call list and schedule; Monitors compliance with hospital requirements.
Qualifications:
EDUCATION
High School Diploma or equivalent required. Associates Degree in Business Administration or equivalent preferred.
EXPERIENCE
Two (2) and (3) years of experience in multi-staff office involving the scheduling and coordination of staff required.Demonstrated use of Microsoft Office products (Word, Excel, Outlook) Required. Interfacing with the community, orienting trainees, and recording budgets and expenditures..
SPECIAL SKILLS
Ability to create electronic spreadsheets and databases; ability to hyperlink documents. Ability to learn Kronos, Epic and other hospital electronic systems, including appointment scheduling. Excellent written and oral communication skills. Demonstrated organizational skills.
