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Accounting Associate Iii

4 months ago

Austin, United States City of Austin Full time

Position Information

**Posting Title**
- Accounting Associate III**Job Requisition Number**
- COA091552**Position Number**
- 118937**Job Type**
- Full-Time**Division Name**
- Homeland Security - HSEM**Minimum Qualifications**
- Graduation with a Bachelor’s degree from an accredited four year college or university with major coursework in a field related to Finance, Accounting, or Economics plus two years of related experience.
- Any combination of related experience and/or education may be substituted.

**Licenses or Certifications**:

- None

**Notes to Applicants**
- The Accounting Associate III will report to the Finance Manager at the Office of Homeland Security and Emergency Management (HSEM). HSEM plans and prepares for emergencies, educates the public about preparedness, develops volunteers, manages grant funding to improve homeland security and public safety capabilities, coordinates emergency response and recovery, supports planned events, and works with public and partner organizations to protect our whole community when it needs us the most.
- **Job responsibilities will include**:

- Prepares, reviews and approves accounting transactions for routine and non-routine accounts payable, cash receipts, billing, or other accounting transactions by verifying documentation from multiple sources.
- Performs non-routine and complex duties associated with the reconciliation, balancing or processing of vouchers, ledgers, journals, reports and statements.
- Audits documentation and processes, performs quality control and improvement.
- Supports the Finance Business Program Manager with projects and information requests.
- Learns emergency management/Incident Command System and responds during an emergency
- Please include contact information from previous employers.

**Travel**:

- If you are selected for this position, and meet the **Driver Safety Standards** in the City of Austin **Driver Safety Program,** you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations.**Pay Range**
- $25.40 - $30.10/hr**Hours**
- Monday - Friday; 8:00 a.m. - 5:00 p.m.
- Evenings and weekends may be required to meet business needs.
- In the event of an activation of the Emergency Operations Center, this position may require working outside of the regularly scheduled works hours.**Job Close Date**
- 04/30/2024**Type of Posting**
- External**Department**
- Management Services**Regular/Temporary**
- Regular**Grant Funded or Pooled Position**
- Not Applicable**Category**
- Professional**Location**
- 5202 E Ben White Blvd, Austin**Preferred Qualifications**
- Experience with Federal Grants and Public Assistance Cost Recovery
- Experience with disaster cost accounting for FEMA grant reimbursement
- Experience purchasing supplies for division staff using a procurement card and
- Experience reconciling and submitting monthly reports with supporting documents to manager for review
- Experience processing travel advances and travel claim reimbursements
- Experience working with internal and external stakeholders
- Ability to travel to more than one work location

**Duties, Functions and Responsibilities**

**Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.**
- Prepares, reviews and approves accounting transactions for routine and non-routine accounts payable, cash receipts, billing or other accounting transactions by verifying documentation from multiple sources.
- Review and reconciles high volume and complicated transactions.
- Coordinates and prepares asset, liability, and capital account entries by compiling and analyzing account information. Researches and analyzes basic and non-routine asset information for establishment of fixed assets.
- Performs non-routine and complex duties associated with the reconciliation, balancing or processing of vouchers, ledgers, journals, reports and statements.
- Prepares complex and non-routine financial analysis and trend analysis of data.
- Researches and resolves complex and difficult billing, invoicing, financial inquiries, accounting and budget information.
- Reconciles accounts, identifies and prepares corrections by collecting and analyzing account information and analyzing accounting options.
- Responds to inquiries requiring knowledge of accounting practices, policies, and procedures.
- Prepares complex, non-standard financial analysis, data analysis and trend analysis to produce financial and graphical reports. Prepares financial statements and/or special financial reports including balance sheets, income statements, and other reports.
- Investigates and reconciles accounting transactions, reconciles and resolves discrepancies. Provides root cause analysis of process problems.
- Maintains information and reviews financial transactions by creating and/or monitoring electronic files and/or accoun