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Operations Coordinator

4 months ago

Burbank, United States Stage Ops Full time

**About us**

Stage Ops is a medium business in Burbank, CA.

We deliver cost effective staffing solutions for entertainment, concerts, corporations, trade shows and eSports Markets.

**Job Overview**:
We are seeking a highly organized and detail-oriented Operations Coordinator to enhance our team. This pivotal role supports daily operational functions and aims to streamline efficiency within our organization. Responsibilities include coordinating day-to-day operations, managing schedules and travel arrangements, maintaining organized filing systems, handling communications, and assisting in the preparation of reports and presentations.

Qualifications:

- Proven experience in an administrative or operations role.
- Strong computer literacy and proficiency in Microsoft Office Suite, GSuite, and QuickBooks.
- Exceptional organizational and time-management skills.
- Ability to multitask and prioritize work effectively.
- Excellent written and verbal communication skills.

This full-time position offers benefits. The Operations Coordinator will play a crucial role in managing QuickBooks, organizing staff, overseeing payroll submissions, and developing systems to improve organizational efficiency. If you are a proactive, self-motivated professional looking for an opportunity to grow in a dynamic environment, we would love to hear from you..

Pay: From $23.00 per hour

**Benefits**:

- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance

Schedule:

- 8 hour shift
- Monday to Friday

Application Question(s):

- 1. How do you create a new invoice in QuickBooks Online?
- A) Tools > New > Invoice
- B) Dashboard > Invoices > Create Invoice
- C) Plus (+) icon > Invoice
- D) Settings > New > Invoice
- 2. What is the first step to edit an estimate in QuickBooks Online?
- A) Select the estimate from Reports
- B) Go to the Sales menu and find the estimate
- C) Use the Search bar to locate the estimate
- D) It's not possible to edit an estimate once created
- A) Through the Banking menu
- B) By editing the client's profile
- C) By selecting 'Receive Payment' for the invoice
- D) Deposits can't be applied to invoices
- 4. Which feature should you use to update a client's profile?
- A) Invoice menu
- B) Client’s Centre
- C) Sales menu > Customers
- D) Reports
- 1. How do you sort data in a column in ascending order in Google Sheets?
- A) Data > Sort range > Sort range by column A to Z
- B) Tools > Sort A to Z
- C) Insert > Sort A to Z
- D) Format > Ascending sort
- 2. Which of the following shortcuts adds a new row above the currently selected cell in Google Sheets?
- A) Ctrl + Shift + '+'
- B) Ctrl + '+'
- C) Alt + I, then R
- D) Shift + '+'
- A) Data > Create a filter
- B) Insert > Filter
- C) Tools > Filter data
- 4. What happens if you drag the fill handle (small square at the bottom right of a cell) across other cells?
- A) It copies the formula or value to the cells.
- B) It clears the contents of the cells.
- C) It merges the cells together.
- D) It deletes the cells.
- 1. During a large event, you notice a scheduling conflict between two crucial staff assignments. How do you resolve the issue?
- A) Choose one event over the other based on personal preference.
- B) Immediately inform your supervisor and seek guidance.
- C) Quickly contact available staff to cover the shift.
- D) Ignore the conflict and continue with other tasks.
- 2. You are tasked with managing travel arrangements for a team attending an out-of-state event. What is your first step?
- A) Book the first available flights without consulting the team.
- B) Gather all necessary details from the team about preferences and needs.
- C) Delay booking until you receive a reminder.
- D) Ask a colleague to handle the task.

**Experience**:

- QuickBooks: 3 years (required)

Ability to Commute:

- Burbank, CA 91502 (required)

Ability to Relocate:

- Burbank, CA 91502: Relocate before starting work (required)

Work Location: In person