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Accounts Payable Specialist
4 months ago
We invite you to review our current professional staff openings to learn about the opportunities available across the firm.
About Us
Skadden, Arps, Slate, Meagher & Flom LLP (Skadden) has forged a reputation as one of the most prestigious law firms in the world by relying on innovation, intellect, teamwork and tenacity to deliver the highest quality advice and novel solutions to our clients' legal issues. By relying on innovation, intellect, teamwork and tenacity, our lawyers deliver the highest quality advice and novel solutions to our clients' legal issues. We are recognized as a global powerhouse for complex transactions, litigation/controversy issues, and regulatory matters, as well as for the open, collaborative relationships we build with clients. Our attorneys, who reflect diverse backgrounds and perspectives, collaborate seamlessly across 50-plus practices and 21 offices in the world’s major financial centers.
The Opportunity
We are seeking a Accounts Payable Specialist to join our Firm. In this position, you will be responsible for assisting the Accounts Payable department to process incoming vendor invoices; receive and respond to vendor inquiries; reconcile vendor account statements and assists in other general accounting duties. This position will also work closely with the supervisor and team members to meet department service guidelines. This position will be based in our White Plains office and has an in-office working schedule. Please note that the Firm will not sponsor applicants for work visas for this position.
- Receives and audits approved check requests with accompanying invoices checking for accuracy of client matter codes, office codes, disbursement codes, sales and use tax and other details to ensure compliance with Firm policy and procedures.
- Generates and balances check schedules for automated check and ACH payment processing.
- Reconciles charges for the Firm's credit card accounts.
- Processes domestic and international wire transfers using an online banking system.
- Reconciles and records wire payments.
- Prepares reports using Excel.
- Balances and processes EDI vendor files through the accounting system.
- Maintenance and issuance of 1099's.
- Receives and responds to inquiries from vendors externally and staff internally regarding payment status.
- Maintains vendor master file.
- Scans vendor check requests using ExpertImage.
- Participates in testing upgrades to the existing and new accounting systems.
- Demonstrates effective interpersonal, written and verbal communication skills to facilitate effective work relationships with others.
- Manages Firm resources responsibly.
- Complies with and understands Firm operation, policies and procedures.
- Performs other related duties as assigned.
**Qualifications**:
- Knowledge of basic accounting concepts
- Prior knowledge of ACH upload processing
- Prior knowledge of processing domestic and international wire transfers using an online banking system
- Prior knowledge of 1099 reporting
- Knowledge of Excel spreadsheet software
- Ability to prepare reports using Excel
- Knowledge of relevant firm computer software programs (e.g., Outlook, Excel, PowerPoint), with the ability to learn new software and operating systems
- Demonstrates effective interpersonal and communication skills, both verbally and in writing
- Demonstrates close attention to detail
- Ability to handle multiple projects and shifting priorities
- Ability to handle sensitive matters and maintain confidentiality
- Ability to organize and prioritize work
- Ability to work well in a demanding and fast-paced environment
- Ability to work well independently as well as effectively within a team
- Ability to read, interpret and follow instructions
- Flexibility to adjust hours and work the hours necessary to meet operating and business needs
Experience/ Education
- Associate's Degree
- Minimum of two year's related experience
Culture & Life at Skadden
What makes Skadden special is our people and the culture, community, and spirit of collaboration we have created. We believe in teamwork and inspiring each other to be our best in an atmosphere that promotes professionalism and excellence in all that we do. We know that inclusion, equity, and drawing on the strength of a wide spectrum of diverse talent only make us better and is vital to the Firm's success. Our goal is for everyone at the Firm to enjoy a challenging career with opportunities for development and growth and to support the well-being of our attorneys and professional staff.
**Benefits**:
The overall well-being of our team is important to us. We offer generous benefits to help you achieve wellness in all areas of your life.
- Competitive salaries and year-end discretionary bonuses.
- Comprehensive health care (medical, dental, vision), savings plan/401(k) and voluntary benefits.
- Generous paid time off.
- Paid leave options, including parental.
- In-classroom, remote, and on-demand learning and pr
