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Scheduling Coordinator

4 months ago

Milwaukee, United States Partners for Community Development, Inc. Full time

Overview:
We are seeking a detail-oriented and organized Scheduling Coordinator to join our Weatherization Program team. This person will assist the Program Manager in managing and administrating energy efficiency programs for Partners for Community Development, Inc. Responsibilities include scheduling work crews, clerical activities, and providing administrative support to other program staff members.

Job Duties:

- Must maintain professional business confidentiality, and professional etiquette - and assist in all aspects of the program as required. Read, decipher and familiarize yourself with the contents of the Weatherization Program, rules and policies, to assist the implementation and success of the program.
- Maintain an open communication and provide necessary information related to the energy efficiency programs to partnering entities, property owners, property managers, funding source representatives, tenants, and eligible customer.
- In coordination with Weatherization Program Manager, Field Supervisor, and HVAC Supervisor, schedule and confirm jobs daily for the Weatherization crew and trades (HVAC, Electricians) for Weatherization and Program Services projects.
- Perform secretarial and administrative functions to assist staff with special projects and responsibilities.
- Attend meetings to take minutes and prepare meeting minutes as instructed. Prepare and assist with reports as necessary
- Maintain, organize and update energy efficiency programs filing system.
- Assist with client files to completion; create and modify forms as necessary.
- Assist with general office management.
- Travel with staff to training seminars, workshops, conferences and meetings when necessary.
- Assist with program data entry for the successful completion of projects to meet program goals. Stay abreast of Emergency Furnace rules, regulations, and reporting requirements.
- Other duties as assigned

Qualifications:

- High School Diploma, GED or HSED required. Associates degree preferred, or equivalent work experience.
- Good written and verbal communication skills.
- Secretarial, public relations and/or office administrative experience.
- Knowledge and experience in planning and communication in a professional desired.
- Ability to work effectively with culturally diverse and low-income customers that need weatherization services.
- Ability to stand or sit for extended periods of time and occasionally lift up to 30lbs.
- A valid Wisconsin driver’s license is preferred, but not required, with auto insurance and reliable transportation
- Bilingual preferred but not required.

An Equal Opportunity Employer Working Under an Affirmative Action Plan

Pay: $22.79 - $27.81 per hour

**Benefits**:

- 401(k)
- 401(k) matching
- Dental insurance
- Disability insurance
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Vision insurance

Schedule:

- Day shift
- Monday to Friday

**Experience**:

- Customer service: 1 year (preferred)
- Computer skills: 1 year (preferred)
- Administrative/Clerical: 1 year (required)

Ability to Commute:

- Milwaukee, WI 53223 (required)

Work Location: In person