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Executive Assistant to The President

4 months ago

Bourbonnais, United States Olivet Nazarene University Full time

**Position Summary**:
The Executive Assistant to the President reports directly to the President of the University to provide administrative support, research, and program oversight as assigned, supervises other full or part-time administrative support staff in the office, and manages some guest housing on campus. This position is 12-months, full-time, infrequent evenings, or weekends for special events.

**Essential Duties and Responsibilities**:

- 1. Manages the President’s schedule (authority to prioritize and route internal and external requests across the institution).
- 2. Curates and manages official institutional documents (legal, accreditation, financial, Board of Trustees material, etc.)
- 3. Writes briefs or assembles numerical data in project research
- 4. Authorized liaison to the ONU Cabinet, Board of Trustees, key donors
- 5. Arranges conference calls, meetings
- 6. Coordinates with Conference Services in producing campus events which often involve hundreds of people
- 7. Maintains supplies
- 8. Handles all financial processes such as credit card statements, petty cash, budget planning, and spending
- 9. Hospitality duties for a variety of campus visitors
- 10. Is the “living logo” and standard-bearer for excellence of all University administrative offices
- 11. Leads in stylizing office space for professionalism
- 12. Other duties as assigned

**Knowledge, Skills and Abilities Required**:

- 1. A lifestyle in agreement with the ONU Statement of Mission, Faith, and Lifestyle Covenant.
- 2. Efficiency with Outlook, Microsoft Office products, phone, and IT systems.
- 3. Demonstrated success in Project Management: time-bound assignments requiring coordination of multiple people, details, resources, and ongoing quality assessment.
- 4. Demonstrated success in sustaining or improving professionalism to an organization or on projects.
- 5. Enough maturity in the Faith to disciple another person.
- 6. More Project Manager than Receptionist.
- 7. Gracious temperament under deadlines.
- 8. Confidentiality (good judgment about disclosure, level of detail, judicious with provocative information).
- 9. Diplomacy (tact, social finesse, foster peace and confidence when conflicting interests arise, and no policy or procedure is available).
- 10. Unfailingly professional in conduct (dress, manner, grammar, unclutter workspace, etc.)
- 11. Punctual and efficient (conserver of time).
- 12. Self-starter - creative initiative.
- 13. Resourceful, follow-through grit.
- 14. Truth teller to the President (not so servant minded one neglects a common good).
- 15. Loyalty to the President’s professional interests (privatize disagreements, no one-upmanship, no brinkmanship issues, no belittling humor).
- 16. Not so extroverted to become lonely during blocks of hours without visitors. Not so introverted to be drained of energy by frequent social contact.

**Additional Information**:
**SUPERVISORY RESPONSIBILITIES**
- Administrative support staff.

**EDUCATION**
- Bachelor’s degree in a relevant field.

**WORK ENVIRONMENT**

This position is in the Office of the President which is on the 1st floor of the Burke Administration Building.

Olivet Nazarene University offers:

- Comprehensive medical, vision, and dental insurance.
- Employer retirement contribution begins on first day of full-time employment and is 100 percent vested at that time.
- Additional auxiliary coverage such as life insurance, disability insurance and AD&D insurance.
- Generous paid time off, including vacation, sick, personal, and bereavement leave and 18 days for the observance of holidays.
- Tuition remission granted to employee, spouse, and dependent children for education within Olivet’s distinguished academic programs.
- Access to an active campus life with a top-notch fitness center, enriching musical performances, competitive athletic competitions, and introduction to the sciences at our Stickler Planetarium.