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Office Assistant
4 months ago
**Who We Are**
A faith-based independent school located in Rancho Santa Margarita, St. John’s Episcopal School
is committed to the full intellectual, spiritual, and physical development of students from two years old through eighth grade. Our integrated, project-based program focuses on STEAM, student engagement,
character education, and leadership development in a nurturing learning environment, cultivating students who joyfully embrace lives of service and purpose.
St. John’s seeks innovative, exemplary employees who are deeply committed to educational best practices and who share our vision of making St. John’s the premier independent school in Orange County. This is a year-round full-time position and will report to the Head of Early Childhood and Lower School. The duties listed below are representative of the general duties of the role and are not an exhaustive list, as additional duties and responsibilities may be assigned.
**Description**
The ECD and Lower School Office Assistant coordinates and maintains efficient and effective operations within the division office, works directly with the ECD and Lower School Office Manager -- and division administration - to provide general support to the Lower School administrative team, and assists students, faculty, staff, parents, vendors, and various school constituents, when necessary.
**How to Apply**
**Essential Functions**
- Works directly with the ECD and Lower School Office Manager to assist with initiation and implementation of the day-to-day programs and activities of the Lower School.
- Coordinates and maintains efficient and effective operations within the division office, works directly with division administration to provide general support to the Lower School administrative team and assists students, faculty, staff, parents, vendors, and various school constituents, when necessary.
- Aids in planning and implementing all areas of financial responsibility related to the Lower School. Assists in the preparation and maintenance of the operating budget.
- Submits purchase orders to business office on behalf of the Lower School administrators and teachers.
- Coordinates and records the release with the School Registrar of student records, including recommendations and transcripts.
- Assists in maintaining congruency between the school’s board-approved Mission Statement and all activities of the Lower School.
- Coordinates and orders student consumable and teaching material and curriculum for the Lower School.
- Organizes and completes instructions, furnished in written or oral form, with attention to detail and accuracy.
- Assists with regular staff meetings; plans, prepares, takes minutes of the meeting, and ensures communication of the information that impacts department members and students.
- Demonstrates initiative, performs administrative and secretarial support to assignments with mínimal direction.
**Qualifications**
- High school diploma or GED; college degree preferred.
- A minimum of two years of experience in a similar position; experience at an independent school preferred.
- Proficient in most current version of MS Office, internet functions and database management.
- Ability to meet deadlines.
- Ability to think and plan strategically and creatively.
- Ability to supervise and manage multiple functions and activities.
- Ability to remain calm, flexible, and work effectively under pressure.
- Customer service oriented.
- Ability to work effectively as a team member.
**Physical Requirements and Work Environment**
- Ability to lift up to 35 pounds.
- Ability to work outdoors and in a climate-controlled environment.
- Ability to be mobile up to 8 hours per day.
- Visual acuity both near and far.
- Stooping, bending, kneeling, standing, walking, reaching, grasping, pushing, and pulling.
**Benefits for Full-Time Employment**
- Medical and dental insurance, with employee-only monthly premiums for certain plans paid fully by the school
- Employer-paid life insurance
- Employer-paid pension plan, with full immediate vesting and limited match
- Vacation and health leave
- Paid school holidays
- Tuition remission for children of faculty/staff
Pay: $40,000.00 - $47,000.00 per year
**Benefits**:
- 401(k)
- 401(k) matching
- Dental insurance
- Flexible spending account
- Health insurance
- Life insurance
- Paid time off
- Retirement plan
- Vision insurance
Schedule:
- Monday to Friday
**Experience**:
- administrative: 1 year (required)
Ability to Commute:
- Rancho Santa Margarita, CA 92688 (required)
Work Location: In person
