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Executive Assistant

4 months ago

Purchase, United States Fornova Group Inc Full time

We are currently looking for an executive assistant to support our senior leadership. The ideal person for the job will be a proactive problem solver with exceptional communication skills and a meticulous attention to detail. This person will have previous experience with performing administrative duties and providing support to management. Given the changing nature of the executive landscape, we rely on our assistants for flexibility and foresight, while maintaining confidences related to high-level systems and operations.

Objectives of this Role:

- Provide Support to the executive team as directed to ensure that company goals and objectives are accomplished, and operations run efficiently

Daily and Monthly Responsibilities:

- Coordinate travel and travel-related activities, including hotel booking, transportation and meal coordination
- Manage scheduling for company executive(s)
- Organize/coordinate samples, including lifting/moving/packing/unpacking boxes (up to 50 lbs), create shipping labels/documents, track/follow up on shipping, manage/organize storage unit
- Organize and prepare for proto and market meetings, including scheduling, gathering/printing documents, set-up/break-down of presentation space
- Manage/submit executive(s) expenses
- Perform administrative and office support such as typing, dictation, spreadsheet creation, faxing, create and maintain line sheets and maintenance of filing system and contact database
- Organize team communications and plan events, both internally and offsite
- Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business

Skills and Qualifications:

- At least 1 year experience in administrative role reporting directly to upper management
- Superb written and verbal communication skills
- Strong time-management skills and the ability to organize and coordinate multiple projects at once
- Proficiency in Microsoft Office and other office production tools, with aptitude to learn new software and systems
- Flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge
- Ability to keep company confidences
- Travel may be required

Preferred Qualifications:

- Background within footwear/fashion industry

**Job Type**: Part-time

Pay: $20.00 - $22.00 per hour

Expected hours: 25 - 40 per week

**Benefits**:

- Paid time off

Schedule:

- Monday to Friday

Ability to Relocate:

- Purchase, NY 10577: Relocate before starting work (required)

Work Location: In person