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Auditor, Cash Receipts

3 months ago

Wilmington, United States AAA Club Alliance Full time

AAA is hiring for a **Cash Receipts Auditor **to join our team This position ensures the integrity of cash receipts and agent invoicing information that interfaces to the general ledger, addresses errors and makes corrective actions to ensure financial statement integrity. The Cash Receipts Auditor responds to and trains the front office Travel Services staff so the agent-driven invoice system that translates directly to the general ledger is accurate to assist Travel Services management with reporting and planning purposes.

**At AAA, your success is our success. What we can offer you**:

- A competitive salary, commensurate with experience
- Annual Merit Increase Eligibility
- Comprehensive health benefits package
- 3+ weeks of paid time off accrued during your first year
- 401(K) plan with company match up to 7%
- Professional development opportunities and tuition reimbursement
- Paid time off to volunteer & company-sponsored volunteer events throughout the year
- Other benefits include a free AAA Premier Membership, Health & Wellness Program, Health Concierge Service, Life Insurance and Short Term/Long Term Disability

**What You'll Do**:

- Prepare reconciliations daily in order to meet strict weekly deadlines to accurately close and post a Store deposit within a 2-day business standard. Verify the integrity of invoicing to cash receipts posted to determine mathematical compliance and integrity/validity of agent invoicing.
- Prepare manual check requests (i.e. refunds to clients, recall commission to vendors), create refund invoices, enter refund invoices into centralized log for communication to TSS, verify that funds received justify check request sending out funds.
- Use procedures to assist in reconciliation of cash concentration account monthly if their daily procedures did not retain a 100% accuracy level.
- Process cash receipts via Globalware back office software posting daily. Verify all work received by Store is complete. Interpret travel inventory and compare it to cash receipts. Further verify: cash receipt integrity, that the invoice needed to post cash receipt interfaced properly and that the invoice needed to post cash receipt has correct dollar amounts to result in accurately relieving A/R or A/P.
- Assist Travel Services Support daily to train Agents to invoice sales accurately.
- Create offsetting invoices whose debits and credits appropriately relieve remaining balances from invoices closed by their cash receipt postings.
- Meet weekly deadlines to accurately close and post a Store deposit within a 2-days business standard to accommodate timeliness, accuracy and integrity within the confines of A/R and A/P standards, and cash concentration reconciliation standards.
- Compare/reconcile Globalware deposits posted to intercompany MJV to assure cash reconciliation integrity. If the deposits vary from the MACRO, that discrepancy must be followed through and adjusted at time by communication with cashier personnel in A/P, or by creating appropriate entry in Globalware or by creating appropriate MJV with supervisor.
- Create documentation if there is no invoice or the cash receipt leaves a balance on the invoice.
- Demonstrate understanding of the direct impact of forms of payment, dollar amount locations and entries, and the impact on the G/L interface in order to create an accurate entry. Determine if the invoice they create impacts sales, agent commission _and _Store revenue, just Store revenue or a Store expense.
- Reconciliation at month end: Research and correct the reconciling entry after financial reporting performs monthly reconciliation if any discrepancies in the MACRO are not captured during the month.
- Identify trends within district and store for invoicing discrepancies and exceptions.
- Coordinate refund procedures.

**Minimum Requirements**:

- Associates Degree with 1 year related experience in accounting or an equivalent combination of education and experience.
- Excellent PC, internet & Microsoft Excel skills

AAA Club Alliance (ACA) is an equal opportunity employer.

Our investment in Diversity, Equity, and Inclusion:
**Job Category**:
Accounting