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Export Logistics Coordinator

3 months ago

Medley, United States Convenient Distributor Full time

Overview:
**Duties**:

- **Key Responsibilities**
Oversee the shipping documentation process to meet US Customs and Shipping Line requirements/deadlines (AES, Title validation, Bill of Lading)

Must be familiar with Quickbooks online, create invoices, send estimates, and be able to receive bills
- Ensure that all required documents are scanned and sent to shipping lines in a timely manner.
- Ensure that all vehicle titles and house bill of ladings are sent to destination in a timely manner after the documentation process has been completed.
- Daily follow up to obtain confirmation that all paperwork was accepted by the shipping lines.
- Maintain quality results by following export standards, procedures, and regulations.
- Ensure accuracy in all export documentation (Title validation, Bill of Ladings, AES/ACE filings, etc) to avoid penalties charged to the company.
- Proof Bill of Ladings prior to shipment sailing to avoid problems with shipments at destination.
- Submitting shipping instructions of all weekly loaded containers.
- Ensure accuracy in all export documentation to avoid penalties charged to the company.
- Work with logistics coordinator to resolve any logístical issues in a timely manner.
- Scheduling the return of containers within time parameters in effort to avoid additional fee's when possible.
- Communicate crucial information with the warehouse team with regards to loading containers (ie parts, vehicles that need special care).
- Ensure that bookings are requested ahead of time when possible.
- US Customs requirements need to be met (File ITN Numbers with AES)
- Gather necessary information to prepare rates and quotes, and provide rate and transit options to customers.
- Ensure that all required documents are scanned and sent to freight carriers in a timely manner.
- Maintains clear and up to date timely communication with colleagues and clients.
- Ensure that warehouse receipts are sent and customers are notified in a timely manner about their vehicle arrival status, as well as daily pictures of their vehicles.
- Responsible for the follow up of pending titles and maintaining ongoing communication with clients about current title status. This task should be executed 3 times per week as a minimum.
- Keep track of shipment tracking and status and provide such information to the customer.
- Provide outstanding customer service
- Must be able to prioritize and keep high sense of urgency and high attention to detail Key Relationships
- Operations Manager
- Export Associate
- General Manager
- Warehouse Team
- Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) and other relevant software.

**Requirements**:

- Proven experience as a Logistic Coordinator or similar role
- Proven experience as an administrative assistant.
- Knowledge of logistics software and systems
- Ability to operate Quickbooks Online
- Strong understanding of shipping, receiving, and inventory control processes
- Excellent organizational and time-management skills
- Attention to detail and problem-solving abilities
- Effective communication skills to collaborate with internal teams and external partners

Schedule:

- 8 hour shift
- Monday to Friday
- Overtime

Work Location: In person

Pay: $18.00 - $20.00 per hour

Expected hours: No less than 40 per week

**Benefits**:

- Paid time off

Schedule:

- 8 hour shift

**Experience**:

- QuickBooks Online: 1 year (required)

**Language**:

- English (required)

Work Location: In person